Administrative Assistant

Administrative Assistant

About KSDT

KSDT has long been recognized as one of Forbes Best Accounting and Tax Firms in America and one of the South Florida Business Journal’s Best Places to Work. Now, with our exciting new partnership with Ascend, we’re stepping into the next phase of growth and opportunity.

What hasn’t changed is our culture: the “secret sauce” that sets us apart. We foster a fun and creative environment, keep the politics out, and make work-life balance a priority. We seek highly motivated individuals who want not only true career advancement, but also the chance to shape and grow alongside a firm that is scaling rapidly. Our partners and knowledgeable professionals remain accessible for hands-on learning, mentorship, and development.

In September 2025, KSDT  made the strategic decision to join Ascend! With Ascend’s partnership and shared resources, KSDT  is well positioned for strong innovation and growth in the years to come.

About Ascend

At Ascend, we recognize the struggles that accounting & finance professionals face in traditional firms - from rigid hierarchies and overwhelming workloads to the elusive work-life balance. We believe your ambition should not be constrained by outdated practices or opaque career paths. Here, you're not just a number but a valued member of a community that champions both your professional and personal fulfillment. Our mission is to transform the public accounting experience into one where work-life harmony is a reality, and where your career advancement is supported by a nurturing network and robust resources. 

Backed by private equity from people-focused Alpine Investors, Ascend is building a dynamic platform for regional accounting firms that enables them to stay independent while accessing the resources of a Top 25 firm to help them grow. Ascend provides access to growth capital, robust talent acquisition and training, leading quality management resources, best-of-breed technology, AI tools, an offshore captive, shared back-office services, a catalytic leadership system, and modernized equity incentives so that firms can surmount today’s industry challenges to reach their full potential. 

For more information, visit www.ascendtogether.com.

Location: Sunrise, FL 

The Role

This role helps keep the office running day to day while creating a positive and welcoming environment for the team. You’ll support employees and Partners with a mix of administrative, operational, and HR-related tasks, from managing supplies and coordinating meetings to helping with onboarding and client interactions. You’ll also assist with tax processing tasks from an administrative standpoint, helping keep things organized and on track during busy periods. Beyond that, you’ll play a part in building the office culture by supporting team events, keeping shared spaces inviting, and helping create an experience where people feel supported, connected, and set up for success.

Responsibilities

• Create and maintain a pleasant work environment
• Maintain a high level of organizational effectiveness and communication
• Maintain office supplies and restock kitchen as needed
• Distribute incoming mail; prepare FedEx and UPS shipments; visit post office as needed
• Greet clients and visitors
• Provide general administrative support to employees and Partners
• Provide billing assistance
• Act as liaison between Property Manager and Fire Department to ensure licenses are up to date
• Maintain vendor relationships and establish new agreements to support office operations
• Negotiate with vendors to secure competitive rates
• File tax returns and extensions in CCH in a timely manner
• Process tax returns for clients (administrative function; no accounting required)
• Upload documents to document management software prior to e-filing
• Update closed projects in CCH
• Bind financial statements
• Order team lunches and dinners for training days and events
• Set up kitchen and conference rooms for trainings, meetings, and orientations
• Assist HR with the orientation process
• Maintain a clean kitchen and assist with cleanup after meetings and events
• Support HR with interview coordination, including greeting candidates and providing office tours
• Coordinate with HR on new hire setup, including seating and equipment
• Track office equipment (laptops, desktops, speakers, headsets) and coordinate with IT or main office as needed

Desired Qualifications

• Experience supporting team members in a professional services environment
• Strong verbal and written communication skills, including grammar and proofreading
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; willingness to learn new systems
• Ability to develop and follow processes effectively
• Strong judgment and decision making skills
• Ability to anticipate issues and respond proactively
• Strong time management skills with the ability to prioritize and multitask
• Self-starter with confidence and initiative
• Flexibility to work additional hours as needed
• Professional demeanor
• Highly organized with strong attention to detail

Benefits and Perks:

• Health, Dental, Vision, Short and Long-Term Disability
• Flexible Time Off
• FSA & HSA
• Employee Assistant Programs
• 401(k) Matching
• Commuter Benefits
• Parental Leave
• Modernized Incentives and Equity Participation

KSDT is dedicated to ensuring equal opportunity in all aspects of employment, including hiring, promotion, compensation, and workplace culture.

KSDT is committed to fostering a diverse and inclusive workplace. We comply with all applicable federal, state, and local employment laws and do not discriminate based on race, color, religion, sex, national origin, age, disability, pregnancy, childbirth, genetic information, sexual orientation, gender identity, veteran status, or any other protected category under applicable law.

We provide reasonable accommodations for qualified individuals with disabilities, pregnancy-related conditions, and religious beliefs, unless doing so would impose an undue hardship.

This job description is intended to provide a general overview of the responsibilities and qualifications of the position. It is not an exhaustive list, and additional duties may be assigned as needed.

Job responsibilities subject to change depending on whether candidate is a Manager or Supervisor.