Administrative Assistant

Imagine: A Career with Purpose and Possibility

Picture this: You are part of a global team of problem-solvers whose innovations in materials science can make life better. Every day, you help turn ideas into impact using science, technology, and creativity to tackle real-world challenges. You are part of a company whose work helps improve patient outcomes in healthcare and protects essential consumer goods that people around the world rely on every day.

At TekniPlex, you’ll join more than 8,000 colleagues across 12 countries, all united by one purpose: creating safer, smarter solutions that touch daily life. Through our two divisions, TekniPlex Healthcare and TekniPlex Consumer Products, you’ll help shape industries that matter: healthcare, pharmaceutical, food & beverage, beauty, and personal care.

Here, your ideas count and your work matters. You’ll be encouraged to think boldly, collaborate across cultures, and keep growing every step of the way. You will help protect the integrity of essential products, support patient safety and comfort, and contribute to innovations that make everyday life better, all while building a career that makes an impact.

Because at TekniPlex, you don’t just deliver products – you help shape what’s next.

JOB SUMMARY

The Administrative Assistant will provide clerical and administrative support to the Plant Manager, and Leadership team as needed. Responsibilities include maintaining employee files, records, and training data, with occasional handling of confidential materials. The role also involves answering general questions, demonstrating basic business knowledge, and offering receptionist support as needed. This role will require 30 to 32 hours per week. The pay range for this role is $18.05 to $24.81 per year. This is paid based on experience.

DUTIES AND RESPONSIBILITIES

• Arranges for equipment maintenance of copiers, telephone systems as well as monitor and order office supplies for existing and new hires as needed
• Responsible for visitor and vendor management
• Responsible for the dispersion of incoming/outgoing mail to and from the facility to ensure it gets to the proper recipient timely.
• Organizes and maintains file system, and files correspondence and other records.  Retrieves files as needed.
• Assisting in the coordination of the various plant events, including, but not limited to: Safety week, Holiday Lunch, Company Picnic, etc.
• Maintain communication and correspondence with employees to include compliance Safety postings, bulletins boards, and flyers.
• Prepares, coordinates, and manages safety training files such as new employee’s safety onboarding schedule, employee listings on training matrix and attendance sheets.
• Supports weekly, monthly, yearly, and ad hoc reporting on plant hours worked, Overtime, PTO time and preparing spreadsheets, or as requested by plant leadership.
• Providing weekly hours worked for temporary staffing companies
• Assist HR Manager with paperwork transactions, record keeping, preparing and department materials
• Manage uniform process with our 3rd party supplier
• Assist HR Manager with arranging employee’s appointments to include but not limited to hearing tests appointments with occupational clinic, ordering supply and materials like Protective Personal Equipment (PPE) like prescription safety glasses, etc.  
• Assist HR Manager when needed with candidates’ professional reference checks, scheduling job interviews and coordinating new hires, safety trainings, and other type of trainings as necessary.  
• Additional duties as assigned

• Ensuring the housekeeping in the immediate and surrounding work area is maintained or improved to the highest level possible.
• Consistently wears personal protective equipment when applicable

• Participates in safety-based training provided by the company or recommended by the company.
• Create and Initiate purchase orders to vendors
• Update safety documents and data with guidance from others

QUALIFICATIONS

• At least 3-5 years of relevant practical experience, preferably in prior administrative position
• Must have a high school diploma or GED
• Proficient in procurement, inventory, basic accounting standards and office administrative procedures with knowledge of use and operation of standard office equipment
• Must be proficient in proper grammar and punctuation in Microsoft Suite products
• Demonstrates a high level of confidentiality
• Ability to be assertive and work with little supervision

TekniPlex provides a comprehensive and flexible benefits program that you can customize to fit your personal needs. Our programs offer you and your family health care coverage and financial security. You can take advantage of life insurance, disability coverage and voluntary benefits for extra financial protection and peace of mind. Plus, our work-life benefits provide support and assistance whenever you need it.

• Some of your benefits are paid in full by TekniPlex and some costs are shared between you and TekniPlex. Other benefits are made available to you at reasonable group rates.
• Medical Coverage
• Prescription Drug Coverage
• Telemedicine
• Dental Coverage
• Vision Coverage
• Employee Assistance Program
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Basic Term Life/AD&D Insurance
• Voluntary Life/AD&D Insurance
• Short Term Disability (STD)
• Long Term Disability (LTD
• Voluntary Buy-Up LTD
• Hospital Indemnity
• Accident Insurance
• Critical Illness
• 401(k) Retirement Savings Plan
• Daily Pay
• Business Travel Insurance
• Legal Plan
• Identity Protection

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.  Ability to write routine reports and legibly complete time cards and work orders.  Ability to read, analyze, and interpret technical procedures and read blueprints and technical drawings, such as machine, mechanical, pneumatic, hydraulic, and electrical.  Ability to effectively present information in one-on-one and small groups situations to other employees of the organization.  Ability to effective present information and respond to questions form groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent.  Ability to apply concepts of basic algebra, geometry, fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of variable in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.  Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear.  The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms.  The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.  The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

While performing the duties of this job, the employee is frequently exposed to moving mechanical parts and vibration.  The employee is occasionally exposed to high, precarious places; fumes or airborne particles; toxic, flammable or caustic chemicals; outside weather conditions; and extreme heat.  The noise level in the work environment is usually moderate

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Company

Tekniplex is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.