Administrative Assistant

The Administrative Assistant position provides administrative and departmental support within the agency.

Principle Duties and Responsibilities

• Executive Support – Assist with calendar management and scheduling, email monitoring and organizing, entering and submitting expense reports, and booking travel and dining reservations

• Schedule and facilitate carrier, client, and prospect meetings

• Coordinates logistics for meetings, including reserving room, meeting setup and catering

• Develop basic knowledge of insurance carriers & products offered 

• Maintain carrier contact information

• Maintain department files ready for electronic storage 

• Assist with creating and customizing PowerPoint presentations upon request

• Assist with special projects as requested; in the event of conflict with time available for special projects, request direction from Office Manager

• Maintain Office and breakroom supplies

• Provide front desk reception support including phone coverage and mail distribution

• Other duties as assigned 

Knowledge, Skills and Abilities

Required:

• High School Diploma

• Ability to effectively communicate, both written and verbally, to internal and external parties

• Excellent time management, organizational and multi-tasking skills with high attention to detail

• Ability to be trusted with highly confidential and sensitive information

• Ability to work independently and in cross-functional teams

• Proficiency in Microsoft Office Products (Outlook, Word, Excel, Power Point)

Preferred:

• Previous Executive or Administrative Assistant experience

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