Administrative Assistant

Job Description
At Boeing, we innovate and collaborate to make the world a better place. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Boeing Ukraine LLC is looking for Administrative Assistant to join our team in Kyiv.
Position Responsibilities:

• Process and route, regularly throughout the day all mail.
• Communicate with the building administration regarding permanent/temporary passes to the building, work during off-hours, temporary car passes.
• Keep track of all the visitors to the office daily. Strictly follow security requirements accepted for the office.
• Translate from English into Ukrainian or vice versa, if requested or provide translation services.
• Coordinate mail and shipments
• Coordinate leased or company owned vehicles, taxi upon request.
• Keep the photo archive; get photos printed.
• Provide travel support to company employees and partners, including visas, rented cars, ground pick up, VIP lounge and other special arrangements.
• Performs recurring invoice processing, cost analysis or other business objectives through collecting, processing and distributing documents or data.
• Coordinate Record Information Management (RIM) and document storage requirements.
• Locate and assemble information for various meetings, reports, briefings, etc.
• Order stationery for the office.
• Keep first aid medical kits on each floor complete.
• Monitor newspapers subscription.
• Order business cards/holidays postcards/special souvenirs.
• Write simple or repetitive, non-technical correspondence in accordance with a given format.
• Provide secretarial supporting when required.
• Perform other duties as assigned.
• Managing reception / front office including answering calls, screening & badging the visitors, receive various deliveries (office supplies, documents, couriers), coordinating for shipping, distribution of mails, booking conference rooms.
• Facilitate non-Boeing visitor access and on-site support.
• Ensure office supply availability, order accordingly and maintain the stock.

Basic Qualifications (Required Skills/Experience):

• Bachelor's degree in related field.
• Languages: Ukrainian, English Upper-Intermediate is a must.
• Proficient in Microsoft Office (Word, Excel, PowerPoint), Outlook.

Preferred Qualifications (Desired Skills and Experience):

• Graduate degree in administrative or secretarial studies.
• 2 years of relevant work experience in hospitality or travel business or multinational company.

Professional skills:

• Business writing, knowledge of office management systems and procedures, organizational and planning skills.
• Proven admin or assistant experience.

Work Authorisation:
This requisition is for a locally hired position in Ukraine. Candidates must have current legal authorisation to work immediately in Ukraine. Boeing will not attempt to obtain Immigration and labour sponsorship for any applicants. Benefits and pay are determined at the local level and are not part of Boeing U.S. based payroll.
Conflict of Interest
Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process.
Applications for this position will be accepted until Mar. 31, 2026
Education
Bachelor's Degree or Equivalent Required
Relocation
Relocation assistance is not a negotiable benefit for this position.
Visa Sponsorship
Employer will not sponsor applicants for employment visa status.
Shift
Not a Shift Worker (Ukraine)
Equal Opportunity Employer:
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world's most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.