Administrative Assistant

You are driven by administrative support, organization, and collaboration, and you want to contribute to the mission of a company that aims to ensure its clients feel confident and secure about their future. As an Administrative Assistant, you will play a key role in ensuring the smooth operations of the Information Technology sector by supporting the Senior Directors of IT Service Delivery and their management team.

This position is a great opportunity to showcase your coordination, communication, and priority‑management skills while fully leveraging your potential within a caring and reliable company. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation.

As an Administrative Assistant, you will be at the heart of our mission. Here are the main responsibilities:

• Handle various administrative support requests from department staff

• Draft, edit, and proofread documents and PowerPoint presentations

• Prepare and produce statistical and accounting reports

• Manage agendas, phone calls, and group activity calendars

• Plan and organize internal and external meetings for the sector

• Coordinate and book business travel arrangements

• Manage expense reports, financial provisions, and invoice payments

• Produce budget tracking reports

• Manage office supply procurement

• Verify consultant work hours

• Work closely with other assistants and department managers

We are looking for someone who:

• Is recognized for their thoroughness, organizational skills, and efficiency

• Stands out for their ability to find solutions and provide exceptional customer service

• Demonstrates strong ease with computer tools and numbers

• Shows excellent judgment, proactivity, and a collaborative approach

• Has a minimum of 5 years of experience in an administrative role

• Holds a DEP in secretarial studies or equivalent

• Has advanced knowledge of the Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneNote)

• Has knowledge of Planview (an asset)

• Has an advanced level of English, as the role requires participating in videoconferences, reviewing documents, reading and writing emails in English with unilingual anglophone partners on an occasional basis

• Fluent in French both oral and written

• A work environment where learning and development come together with a collective pursuit of excellence

• A healthy, safe, fair, and inclusive environment where everyone can express and grow their full potential

• The possibility to work in a hybrid environment, supported by flexibility and access to inspiring and innovative workspaces

• Competitive benefits: Flexible group insurance, competitive retirement plan, share purchase plan, vacation program and wellness/personal development days, telemedicine, Employee and Family Assistance Program, ergonomic equipment program, performance bonus, discounts on iA products, and much more!

Hesitating to apply? At iA, we believe in potential and value diverse experiences. If this role inspires you, go ahead and apply—your place may be with us, and we want to get to know you!

iA Financial Group

iA Financial Group* is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we’re invested in you.

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here. Someone from our team will be happy to assist you with your needs.