Administrative Assistant

Embry-Riddle: A Global Leader in Aviation and Aerospace 

With vibrant campuses in Daytona Beach, FL, and Prescott, AZ—along with a Worldwide network spanning roughly 120 global locations—Embry-Riddle proudly stands as the world’s largest aviation and aerospace university. Now celebrating our 100th year, we continue to lead innovation in STEM education, serving more than 30,000 students worldwide. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space prepare the next generation of leaders shaping the future of flight and beyond. 

The Opportunity

The Department of Mechanical Engineering is seeking a highly organized and detail-oriented Administrative Coordinator to provide comprehensive administrative and financial support to the department and direct support to the Department Chair. This role is essential to the efficient daily operation of the department. The Administrative Coordinator plays a central role in supporting the operational, financial, and administrative functions of the Department of Mechanical Engineering. This position serves as a key liaison among faculty, students, staff, university administration, and external partners, ensuring that departmental activities run efficiently and in alignment with institutional policies and procedures. The role requires a high level of professionalism, discretion, and independent judgment, particularly when handling confidential financial, personnel, and academic matters.

In addition to providing comprehensive administrative support to the department, the Administrative Coordinator works closely with the Department Chair to assist with budgeting, financial monitoring, and strategic resource planning. The position is responsible for maintaining accurate financial records, processing purchasing transactions, tracking expenditures, and supporting fiscal accountability across departmental accounts. This position also oversees the daily operations of the departmental office, ensuring a professional and welcoming environment for faculty, students, and visitors. The Administrative Coordinator hires and supervises student employees and provides direction to the part-time Office Assistant, promoting a collaborative and service-oriented team culture.

This role typically follows standard office hours with some flexibility in scheduling. Occasional evenings and weekends will be required to support events.

Compensation 

The hourly pay rate for this position is $18.00 to $20.00. The final offer will consider the candidate’s skills, qualifications, and experience, along with applicable state regulations, internal equity, and business needs. 

Perks Await You at Embry-Riddle! 

• Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding! Buckle up for a healthier, happier you! 

• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.   

• Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period. 

• Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day. 

Required Education and Qualifications: 

• High School (or GED) level in grammar, spelling, basic composition, and math

Required Skills:

• Microsoft Office
• Communications
• Organizational Skills
• Workday

Application process/requirements 

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R311005. Please attach all relevant materials to your application when you apply online. Complete submissions include: 

• Cover letter 

• Full Resume 

• Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process) 

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday. 

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website. 

*Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact [email protected] and should not reach out to hiring managers or staff.