Administrative Assistant

Job Summary

This position provides comprehensive administrative and project coordination support to leadership and teams by managing schedules, coordinating meetings and events, preparing accurate and timely reports, correspondence, and presentation materials, and maintaining efficient administrative systems and processes. The role requires strong organizational skills, sound judgment in prioritization and conflict resolution, and the ability to independently complete projects with minimal oversight. Responsibilities include budget and expense support in coordination with Accounting and FP&A, travel arrangements, action‑item tracking, and continuous improvement of administrative workflows, while delivering excellent internal and external customer service and maintaining a high level of professionalism.

• Communicates with internal and external contacts.
• Provides administrative and logistical support to a team.
• Creates reports and spreadsheets by obtaining, compiling and organizing data.
• Schedules for others and utilizes judgment when scheduling conflicts occur.
• Monitors action items and requests dates for completion to ensure effective and timely completion of requests.
• Recommends, creates, implements and maintains improved administrative systems, procedures and processes including electronic and paper-based filing systems.
• Completes projects and tasks with minimal oversight and direction.
• At the direction of leadership work with Accounting and FP&A to ensure the department budget and actuals are properly reflected for the department
• Support leadership with making travel arrangements and completing corresponding expense reports
• Project coordination and completion.
• Well prepared, accurate and timely correspondence, reports & presentation materials.
• Thoroughly planned and executed meetings and events.
• Well scheduled time through effective calendar management.
• Administrative efficiencies and improvements.
• Excellent internal and external customer service.

Required Qualifications For Position

• High School Diploma
• 1-3 years Two (2) years recent project coordination or related administrative support experience
• Proficiency with Microsoft Word, Excel, PowerPoint and Lotus Notes
• Ability to learn and coach others on new software programs
• Knowledge of proper document design and execution, e.g., report formatting, business letters
• Strong interpersonal skills and the ability to project a professional demeanor and image
• Strong communication skills and professional demeanor with the ability to take initiative

Preferred Additional Qualifications for Position

• Associate's Degree from an accredited college or 5-8 years’ experience in an administrative support capacity
• Prior experience providing logistical and administrative support to a team

Physical Demands
The preceding description is not designed to be a complete list of all duties and responsibilities required of the position.

As a public utility, NiSource is required to provide continuous service to customers at all times. To ensure we fulfill that obligation, employees may be required to work outside their normal work hours and perform tasks outside of their normal responsibilities in support of emergency operations.

Work Authorization

Authorized to work in the United States without requiring sponsorship.

Workplace Connection
Value inclusion within your day to day responsibilities by respecting others perspectives/convictions, engaging others opinions, creating a safe environment where people, ideas, and opinions are valued within your Team/Customers and external partners.

Respect the unique lived experiences within your Team/Customers and external work partners by valuing different world views, challenges, and cultures that represents all walks of life and all backgrounds.​

Treat others with respect and consideration. Actively participate in creating and contributing to a positive work environment.

Equal Employment Opportunity 
NiSource is committed to providing equal employment opportunities in each of its companies to all employees and applicants for employment without regard to race, color, religion, national origin or ancestry, veteran status, disability, gender, age, marital status, sexual orientation, gender identity, sex (including pregnancy, lactation, childbirth or related medical conditions), genetic information, citizenship status, or any protected group status as defined by law. Each employee is expected to abide by this principle.

By applying, you may be considered for other job opportunities. 

ADA Accommodations

If you need a reasonable accommodation to participate in any part of the hiring process or to perform the essential functions of the position, please contact OneHR at [email protected] or 1-888-640-3320

E-Verify

NiSource participates in the U.S. Department of Homeland Security’s E-Verify program. As part of this process, we provide the following notices to all job applicants: These documents inform you of your rights and responsibilities under U.S. law. You can view or download them using the links below:

• E-Verify Poster (English and Spanish) E-Verify Participation Poster English and Spanish
• Right to Work Poster (English and Spanish) If you have the right to work, don't let anyone take it away

Salary Range*:

*The salary offered to a candidate is based on several factors including but not limited to the candidate’s skills, job-related knowledge, and relevant experience, as well as internal pay equity.

Posting Start Date:

Posting End Date (if applicable):