Administrative Assistant

Purpose of Job

 Under the direct supervision of the Branch Manager, The Administrative Assistant performs general clerical and administrative duties to ensure the office runs smoothly on a daily basis. 

Job Duties and Responsibilities (Essential Job Functions)

1. Types Emails memoranda, and other general office correspondence.
2. Maintains office files. Opens, sorts, and distributes mail. Makes bank deposits.
3. Answers Emails, office phones and takes messages, relaying to appropriate person.
4. Orders all necessary forms and keeps office supplies well stocked.
5. Limited Invoicing and accounting processes

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers, and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all

Qualifications

Education:                                                                                                                      

• Bachelor’s Degree or equivalent work experience preferred.

Experience: 

• 3-5 years customer service experience, Hospitality Service background preferred.

Knowledge and Skills:

• Self-starter with good follow-through skills
• Social Media knowledge, proficient with establishing and maintaining a database platform.
• Proficiency with Microsoft Office programs such as Word, Excel, and Outlook;
• Strong customer service, communication, organization and analytical skills with attention to detail.

Other (licenses, certifications, schedule flexibility/OT, travel, etc.):

• Possess and maintain valid driver’s license and vehicle insurance.
• Reliable vehicle and ability to travel on a daily basis through assigned territory on a scheduled or unscheduled basis.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.