Administrative Assistant

The expected base salary range for this role is $31.25-$38.00 per hour. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location.

This role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• 5 weeks of paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support

For more information, visit our full benefits overview here - www.salasobrien.com/benefits

General Duties

The Administrative Assistant will work on a successful structural engineering team and will be responsible for administrative support and operational tasks. General duties include, but are not limited to, the following:

• Work closely with senior management, marketing leaders, and our Director of Operations to align with internal initiatives and improve operational efficiencies.
• Daily management of our company project and client database.
• Work directly with the Marketing and Business Development teams to produce reports and metrics.
• Bookkeeping and working directly with our accounting team to process accounts receivables.
• Manage office inventory, organize office events, and coordinate operations.

Skills 

• Growth mindset with a commitment to professional development and career growth.
• Proficiency in Microsoft 365 (Power BI, PowerPoint, Excel, SharePoint, Teams, Word).
• Ability to manage multiple projects, prioritize deadlines, and drive execution.
• Strong relationship-building skills, with the ability to collaborate across internal departments and leadership teams.
• Strong interpersonal skills.
• Strong written and verbal skills.
• Familiarity with Deltek products (Ajera, Vantagepoint, Vision) is strongly desired.

Qualifications

• 3-5 years of experience in Administrative or equivalent roles
• Bachelor’s Degree or higher
• Architecture, Engineering, & Construction (AEC) industry experience is required.

About Us

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across various industries, providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education and other building types, structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all play a key role in bringing our daily commitments to life.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Third-Party Agency Notice

Salas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.