The Administrative Assistant will provide administrative and organizational assistance to the Finance Operations Leadership team. The position demands a high degree of good judgement and an ability to maintain confidentiality on highly sensitive matters. The incumbent must have a proven track record in an administrative capacity working both independently and in a team environment. The incumbent must be able to demonstrate a high degree of flexibility and thrive in a fast-paced environment while maintaining accuracy and reliability of work performed.
What you’ll do
Support VP and direct reports with all administrative aspects including dynamic calendar management for complex schedules.
Support VP and direct reports in evolving Canadian Tires Shared Services Strategy.
Coordinate all meeting setup (room booking, technology and catering, etc.), guest pickups, expense reports, travel arrangements, and ordering of supplies to ensure the team operates efficiently and effectively.
Schedule and organize all meetings including financial reviews, annual planning and ad-hoc meetings.
Work closely with the Finance Operations leadership team to document and track plans related to daily operations and the expansion of Shared Services.
Build strong relationships and work closely with Executive and Admin Assistant team to facilitate senior level meetings.
Take a lead role in facilitating the creation and maintenance of presentations, policies, operating procedures and other documents as required.
Coordinate and assist with onboarding of new employees.
Plan and co-ordinate team events and participate in Social and Health & Safety Committees.
Liaison with Facilities team to ensure building and workspaces are productive and efficient.
Maintain a team organization listing.
Ad-hoc projects as assigned.
What you bring
At least 3+ years of experience supporting senior roles within a fast paced and/or professional firm.
Working knowledge of Microsoft Office Suite, experience in Workday, Coupa and Concur is an asset.
Superior written and verbal communication skills.
High level of independence and can be relied upon to follow work through to completion.
Proven ability to manage multiple tasks simultaneously, take initiative, exercise sound judgement, and anticipate needs.
Proven ability to establish valuable relationships within an organization.
Demonstrate a positive and friendly attitude, with the ability to cope well under pressure with little or no supervision.
Able to maintain confidentiality on highly sensitive matters.
Flexibility and able to thrive in a fast-paced environment.
High degree of professionalism, business maturity, common sense and good judgement.
Strong organization skills and attention to detail and accuracy.
We’re always looking for great talent! In addition to competitive pay, we offer:
Comprehensive benefits and retirement programs
Performance incentives, Continuing Education Programs
Other perks to support your well-being
Career growth opportunities and product discounts
Our typical hiring range is between $44,000.00 and $73,000.00 per annum. Salary decisions are also dependent on other factors such as your experience, job-related knowledge, skills and competencies, market location, industry benchmarks, internal equity and other role-specific requirements.
This posting represents an existing vacancy within our organization.
About Us
Canadian Tire Corporation, Limited (“CTC”) is one of Canada’s most admired and trusted companies. With more than 90 Owned Brands, 1,700 retail locations, financial services, exemplary e-commerce capabilities, and exciting market-leading merchandising strategies. We dream big and work as one to innovate with purpose for our customers at every level of our business, investing in new technologies and products, and doubling down on top talent to drive the company forward. We offer competitive salaries and wages to CTC employees, as well as store discounts, supported learning through our Triangle Learning Academy, Canadian Tire Profit Sharing, and retirement and savings programs for eligible employees. As part of our enhanced flex benefits program, we offer mental health benefits in the amount of $5,000 per year for benefits-eligible employees and their families, including total well-being, and mental health tools and resources for all employees. Join us in helping to make life in Canada better through living and working our Core Values: we are innovators and entrepreneurs at our core, outcomes drive us, inclusion is a must, we are stronger together and we take personal responsibility. It is an especially exciting time to join CTC and its family of companies where career opportunities are wide-ranging! Join us, where there's a place for you here.
Our Commitment to Diversity, Inclusion and Belonging
We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better.
Accommodations
We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.
Top Skills
What We Do
HBC is a diversified global retailer focused on driving the performance of high quality stores and their omni-channel offerings and unlocking the value of real estate holdings. Founded in 1670, we are the oldest company in North America.
