Administrative Assistant

About Ascend

At Ascend, we recognize the struggles that accounting & finance professionals face in traditional firms—from rigid hierarchies and overwhelming workloads to the elusive work-life balance. We believe your ambition should not be constrained by outdated practices or opaque career paths. Here, you're not just a number but a valued member of a community that champions both your professional and personal fulfillment. Our mission is to transform the public accounting experience into one where work-life harmony is a reality, and where your career advancement is supported by a nurturing network and robust resources. 

We partner with regional, entrepreneurial firms and provide them with the resources and support necessary to thrive in today's dynamic market. This includes access to growth capital, robust talent acquisition, top-tier technology, transformative leadership, shared back-office services, & more. Founded in January 2023, Ascend has already attained revenues sufficient to qualify as a Top 30 U.S. accounting firm. Explore Ascend, where your career soars without sacrificing your quality of life.

About ODC

Opsahl Dawson (ODC) was founded in 1979 in Longview, WA, where we have flourished into the award-winning firm we are today. We specialize in Accounting, Tax Preparation, and Bookkeeping with 175+ people across the United States. With 30+ years of proven service, we’re the go-to CPA firm in SW Washington. You’ll be joining a fun team and a renowned firm that is recognized as one of the Top 10 Fastest Growing Accounting Firms by Accounting Today.

In January 2023, ODC made the strategic decision to join Ascend! With Ascend’s partnership and shared resources, ODC is well positioned for strong innovation and growth in the years to come.

We are seeking an Administrative Assistant I to join our team in Vancouver, WA! In this role, you’ll be a pivotal part of our daily operations. You’ll be responsible for a variety of administrative tasks, office organization, and client support, all while contributing to an efficient, organized, and fun office environment. This is more than just an administrative position—you’ll actively engage with our clients and other team members of the firm, becoming an integral part of our team while fostering meaningful relationships!

• Perform front desk duties such as greeting clients, answering phones, handling incoming/outgoing packages and mail, scanning and running errands.
• Maintain knowledge of general practices to properly serve clients (ex: billing policy minimums for new clients, understanding tax forms and lingo)
• Process paper and electronic assembly/delivery of tax returns/documents according to firm policy.
• Communicate project deadlines, status updates and workflow questions.
• Assist with daily cash deposits and take client payments as necessary.
• Maintain safe and organized office environment, maintaining neat and orderly presentation to employees and client’s comfort and accessibility. (ex: conference room organization and cleanliness)
• Assist with internal firm snacks, meals and events
• Keep up tax return in-office paper scan shelf
• Maintain cleanliness of shared kitchen space - opening and closing duties (ex: unload and run dishwasher; monitor fridge cleanliness - communicate with staff as needed).
• Complete batch client communications as assigned (ex: not in calls, 8879 calls)
• Support Firm professionals and Admin Teams.
• Other special projects as assigned.

• High school diploma or equivalent
• 3+ years of administrative support experience
• Advanced working knowledge of Microsoft Office Suite.
• Ability to handle confidential material in a reliable manner.
• Commitment to providing exceptional service, both internally and externally.
• Will require some overtime hours during busy season.

• Bachelor's degree
• Experience with CCH
• Experience working in a public accounting firm or professional services environment

A perceptive team-player who excels in a progressive environment, blending sharp analytical skills with exceptional communication. A detail-oriented performer who embodies critical thinking and high standards. A proactive professional, constantly seeking to deliver outstanding service.

Join our team and enjoy a comprehensive benefits package that supports well-being, health, and ongoing professional growth:

• Unlimited PTO
• Medical, Dental, Vision, & Voluntary Insurance Options
• 401(k) Matching
• 12 Paid Holidays
• $500 annual Vacation Incentive
• Commitment to Professional Development

Submit your information in the application section directly below! This will include:

• Basic contact information
• Resume/CV and optional cover letter upload
• Work eligibility and compensation
• Voluntary demographic & self-ID questions

The annual base compensation range for this role is $24.00-$30.00 per hour. This range includes the anticipated low and high end of the salary range for this position. Actual compensation may vary based on various factors, including experience, education and/or skill level.

At Ascend, we provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Ascend hires and promotes individuals solely based on qualifications for the position to be filled and business needs.