Administrative Assistant

Company: Pencor Services, Inc.

Shift: Monday-Friday, 8AM-5PM

Pencor and its subsidiaries are Equal Opportunity Employers

Seeking a friendly and reliable Administrative Assistant to assist with the following at our busy Automotive Service Center.

Responsibilities Include:

• Answering phones
• Processing orders for vehicle acquisitions through company purchasing platform
• Creating work orders to accurately track vehicle maintenance and repairs
• Scheduling Appointments for vehicle maintenance and inspections
• Updating database by importing and exporting data from one program to another
• Entering Vendor work orders into the system
• Maintaining various accounts such as Fuel cards and GPS- adding and removing drivers and vehicles; monitoring speeding etc...
• Creating and processing monthly invoices in Excel
• Maintaining Vehicle Spreadsheets: keeping current for multiple companies
  • Renewing Registrations
  • Keeping Insurance Files updated
  • Filing work orders accordingly
• Utilizing QuickBooks
  • Taking cash and credit payments; processing debits and credits
  • Notifying customers of credits or late payments
  • Maintaining petty cash and deposit log
    

• Other duties as assigned

Qualifications:

• H.S. Diploma or G.E.D.
• Established residency in Pennsylvania
• Valid  PA Driver’s License and good driving record
• Proficiency with Fleet Software a plus
• Proficiency with Microsoft Office Programs; Outlook, Word and Excel
• Proficiency using QuickBooks
• Proficiency maintaining databases and files (both electronic and hard copies)
• Excellent Data Entry Skills
• Strong Math Skills
• Strong Communication Skills - oral and written
• Strong Organizational Skills
• Ability to work effectively and professionally in a fast paced environment
  

INDLP