Administrative Assistant

Firm Overview

Providence Equity Partners L.L.C. is a specialist private equity investment firm focused on growth-oriented media, communications, education and technology companies across North America and Europe. Providence combines its partnership approach to investing with deep industry expertise to help management teams build exceptional businesses and generate attractive returns. Since its founding in 1989, Providence has invested over $40 billion across more than 180 private equity portfolio companies. With its headquarters in Providence, RI, the firm also has offices in New York, London, Boston and Atlanta.

Position Overview
The Administrative Assistant will be based on Reception, working closely with our Reception Manager to provide essential front-desk, administrative, and office support, serving as the first point of contact for visitors, contractors and callers. The Administrative Assistant will also provide support to a team of investment and operations professionals at junior levels.  This role supports daily office operations and administrative functions, requiring strong organizational skills, professionalism, and a service-oriented mindset. The position is well suited for an early-career professional seeking exposure to a corporate office environment.

Responsibilities        
The Administrative Assistant will be responsible for the following:

Reception & Front Desk Support

• Serve as the primary point of contact for visitors, clients, and contractors, greeting guests in a professional and welcoming manner.
• Answer and route incoming phone calls, emails, and general inquiries, ensuring timely and accurate responses.
• Manage reception area appearance, ensuring a clean, organized, and professional environment at all times.
• Coordinate visitor access, meeting room reservations, serving refreshments and on-site logistics as needed.
• Support day-to-day office operations, including mail distribution, office supply inventory, and coordination with building management and vendors.

Administrative Assistant Support

• Provide administrative support to a team of junior executives, requiring extensive calendar scheduling, meeting coordination, and travel management.
• Prepare and complete expense reports in multiple currencies, and tracking / organizing expense reports.
• Assist with onboarding logistics for new hires, including workspace setup and coordination of office access.
• Partner with Executive Assistants and management to provide coverage and support across the office as needed.
• Participate in office initiatives, events, and projects as assigned.

Providence Equity LLP (the “Firm”) is an equal opportunity employer and complies with all applicable employment practice laws. The Firm strictly prohibits and will not tolerate, condone or allow discrimination, harassment, or retaliation with respect to any employee, member or applicant for employment or membership in matters of hiring, promotion, transfer, disciplinary action, assignments, termination, compensation, fringe benefits or other terms and conditions of employment on the basis of race, colour, religion, creed, age, national origin, ancestry, alienage or citizenship status, actual or perceived sex (including pregnancy, childbirth, breastfeeding or other related medical conditions), actual or perceived gender (including sex stereotyping, gender identity, gender-related self-image, gender dysphoria, gender expression, other gender-related characteristics, or transgender status), actual or perceived sexual orientation, disability (including physical disability or mental disability), medical condition, genetic information, military or veteran status, employment or unemployment status, credit history, familial status, partnership status, caregiver status, domestic victim status, or marital status, pay or other compensation history, or any other status protected by relevant employment laws. All employees and members are prohibited from engaging in unlawful discrimination, harassment, bullying, or retaliation.