Administrative Assistant

Job Description:

 This position is responsible for performing clerical and receptionist duties for the FabShop. The role also involves hands-on fabrication and finishing of materials, including learning and applying standard procedures for lamination and all processed products meet the predetermined quality standards and specifications. This is done by inspecting all finished products that are being produced. This position also provides timely feedback to the proper departments when there are quality concerns. Additional duties include interpreting blueprints, cross-training on various equipment, completing detailed documentation, and maintaining a clean and safe workspace.

Essential Duties and Responsibilities:

• Assisting management with scheduling shipments and deliveries, and monitoring inventory levels.

• Interacting with customers via phone, email, and in-person to provide support.

• Preparing reports, and performing general clerical duties, including extensive use of Excel.

• Coordinate daily shipping activities, including preparing Bills of Lading (BOLs), generating pick sheets, and communicating routes to drivers.

• Compile daily data for the department's scorecard, manage the Month-End Shipping (MES) list, and update shipping details in Oracle.

• Audit shipping and sales numbers, and order necessary shipping supplies.

• Serve as a point of contact for drivers, communicate with various internal departments, and send required updates to Finance.

• Provide backup for the Shipping/Receiving Supervisor, assist other teams as needed, and maintain all safety certifications.

• Professionally manage all incoming calls, transferring them to the correct individuals and taking detailed messages to ensure timely communication.

• Greet and assist all guests entering the FabShop in a friendly and professional manner.

• Perform general clerical tasks such as data entry, filing, and ordering office supplies.

• Maintain a daily log of all incoming calls and keep the reception area clean and organized.

• Conduct comprehensive quality control testing on finished products using established procedures and test methods.

• Perform final inspections of finished products prior to shipment to customers and/or distribution centers.

• Maintain meticulous documentation for all quality tests and inspections, ensuring accuracy and traceability.

• Conduct regular quality audits to verify adherence to standard operating procedures.

• Effectively blend seams, ensuring a high-quality finished product.

• Interpret blueprints and sketches to set up and operate lamination equipment. 

• Responsible for its daily inspection and safe operation.

• Perform thorough quality checks on all finished pieces. 

• Complete required documentation with detail and accuracy and maintain a clean and orderly work area, adhering to all safety protocols.

• Cross-train on multiple types of equipment

• Perform other duties and responsibilities as assigned by the Supervisor or Management

Qualifications and Skills:

• Possesses strong written and verbal communication skills, a high level of professionalism, and excellent customer service abilities.

• Proficient in using standard office equipment, with a working knowledge of phone systems. Experience with word processing, data entry, and scheduling.

• Demonstrates exceptional attention to detail, strong organizational skills, and the ability to prioritize tasks with a sense of urgency.

• The ability to read and interpret blueprints.

• Proficiency with basic mathematics.

• Ability to speak and read English sufficiently to converse with the general public, read and understand highway signs/signals, respond to official inquiries, and make entries on reports/records

• Ability to work with cleaning products

Minimum Requirements:

Education: High school diploma or equivalent is preferred.

Experience: 2+ years of office experience and previous experience in the stone or carpentry industry is preferred.

Systems: Proficiency in Microsoft Office Suite and Google Workspace is preferred

Cambria Success Factors:

• High attention to detail

• Reliable and punctual 

• Direct communication

• Sense of urgency in completing work 

• Capable of multitasking

• Work well both independently and with a team

• Self-motivated 

Physical Requirements: 

• Lift up to 60 lbs.

• Push/pull 100 lbs.

• Stand on feet for long periods of time during a shift for up to 12 hours, with intermittent breaks

• Wear Personal Protective Equipment (PPE) provided by Cambria 

• Participate in daily stretch and flex exercises 

• Work in an outdoor environment in all weather conditions 

• Walk up and down steps multiple times throughout shift 

• Bend over multiple times throughout shift 

Task Based Personal Protective Equipment (PPE) Requirements: 

• Steel toed boots

• Hearing Protection 

• Safety glasses

• Cut-proof gloves

• Latex gloves

• Face shield 

• High visibility vest

• Respirator

  • *Employees who are required to wear a respirator must maintain a clean-shaven face in the area where the respirator seals to the skin.

Cambria’s starting hourly range for this position is $17.15 - $22.66. Hourly ranges are determined by role, level, and location. The range displayed on each job posting reflects the target for new hires for the position. Individual pay is determined by several factors, including work location, job-related experience, and relevant education and/or training. 

Cambria offers a competitive benefits package that encompasses Health and Dental Insurance, Paid Time Off, 7 paid Holidays , 401(k) plus matching, Discretionary Profit Sharing, Flexible Spending Account; Life, Supplemental Life, and Disability Insurance; Referral Program, Tuition Reimbursement, Employee Assistance Program, Employee Discount and Professional Development Assistance.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

At Cambria, dedication to philanthropy and our people is at the heart of who we are. We strive to make a meaningful difference in the world every day by prioritizing employee well-being and fostering inclusivity and empowerment. Under the banner of CambriaCares, our philanthropic endeavors show our commitment to our people and our community to uplift kids, support education, and contribute to a sustainable future.

For additional company information, please visit www.CambriaUSA.com

An offer of employment is contingent upon the successful completion of a background verification check, subject to applicable laws and regulations. The results will be reviewed based on the individual's record, and the specific duties and requirements of the job.