Administrative Assistant

Joining King's Hawaiian makes you part of our `ohana (family). We are a family-owned business for over seventy years, respecting our roots while thinking about our future as we continue to grow and care for our customers and the communities we serve. Our `ohana members build an environment of inclusivity as they freely collaborate, pursue learning through curiosity, and explore innovation as critical thinkers. Beyond that, we are also passionate about supporting the long-term health and well-being of our employees and their families. If you're excited to rise with our team, come and join our `ohana!
Working under general supervision of the Sr. Plant Director, the Administrative Assistant will assist the plant leadership team with administrative tasks and will help create and lead committees to improve the quality of life for our ohana. An entrepreneurial spirit is a must as this person will have an eye for continuous improvement opportunities for employee engagement, office setting and administrative processes. Additionally, this position will be the main point of contact for specific vendors. Employees in this position may interact with their leader several times a week when specific guidance and feedback is needed. Most non-routine activities may require their leader's advance approval, but routine decisions within the general scope of the role may be made independently.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Assists with daily needs of Sr. Plant Director and Ops Leadership Team such as administrative tasks, scheduling meetings, expense reports.
• Leader with an entrepreneurial spirit; able to identify opportunities and lead improvement projects.
• Create, lead, and sustain employee engagement initiatives such as employee engagement committees, excellence committees and various plant initiatives (meals, raffles, plant t-shirts).
• Event planner for Ohana Day (Family Day) for ~1000 employees.
• Manages plant communication strategy which includes collaborating with Corporate Internal Communications Leader as needed. Leads communication strategy for the plant including creating a team and process for updating internal communications media platforms. Creates slides and manages Screen Cloud account. Responsible for posting necessary communication and ensuring all communication posted is current.
• Create plant events calendar.
• Maintain vendor relationships as primary point of contact. Resolve issues and rectify invoicing discrepancies.
• Partner with Office Administrator and assist on occasion.
• Maintain & inventory supply closets and storage areas and reorder items as necessary
• Manages company AmEx and submits expense reports in a timely manner
• Supports on site meetings and conferences to include reserving and arranging room, ordering & setting up meals.
• Responsible for office supplies and other miscellaneous supplies
• Role may require off-shift and weekend work
• Perform other duties as required or assigned which are reasonably within the scope of this role.

BASIC AND PREFERRED QUALIFICATIONS (EDUCATION and/or EXPERIENCE)

• Bachelor's degree from an accredited 4-year college or equivalent relevant experience preferred; with emphasis in project management.
• At least 7 years of progressively responsible experience in an office setting required.

PHYSICAL REQUIREMENTS (Manufacturing only)

• Ability to lift 20 lbs.
• Ability to stand 1hr.

ADDITIONAL QUALIFICATIONS (JOB SKILLS, ABILITIES, KNOWLEDGE)

• Expert in Microsoft Office, especially Outlook, Excel, PowerPoint.
• Expert in time management and prioritizing tasks
• Proficient in leading teams
• Proficient in identifying and leading continuous improvement projects
• Ability to travel up to 5% of the time.
• Ability to activate and amplify aloha via King's values of excellence, dignity, saying it like it is in a way it can be heard; and curiosity, collaboration, critical thinking and emotional intelligence.
• Ability to consistently demonstrate King's values of excellence, dignity, saying it like it is in a way it can be heard; and curiosity, collaboration, critical thinking and emotional intelligence.

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King's Hawaiian is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for our ohana.