Administrative Assistant

Want to build a brighter, bolder future and cultivate your career? Join Ecolab’s team and help create a world in which we all thrive.

A trusted partner at nearly three million customer locations spanning over 170 countries, Ecolab is the global leader in water, hygiene and infection prevention solutions and services. Our team delivers comprehensive solutions, data-driven insights and personalized service to advance food safety, maintain clean and safe environments, optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, hospitality and industrial markets. When you come to work at Ecolab, you get to take on some of the world’s most meaningful challenges and have the opportunity to learn and grow, shape your career, make an impact and quickly see the importance of your work.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. This role involves providing efficient and reliable administrative support to the back office team, contributing to the smooth operation of internal processes and overall coordination within the department.

What´s in it for you

• Starting on Day 1: Access to our comprehensive benefits package

• The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, abundant energy and healthy environments.

• The ability to make an impact and shape your career with a company that is passionate about growth.

• The support of an organization that believes it is vital to include and engage diverse people, perspectives and ideas to achieve our best.

• Opportunity for a hybrid work environment, balancing office days with working remotely

What will you do

• Assist with daily administrative tasks, including document handling, email follow-ups, and calendar coordination.

• Facilitate internal communication across teams, ensuring information flows clearly and promptly.

• Maintain accurate records, databases, and internal systems while ensuring confidentiality.

• Support the preparation of reports, presentations, and meeting materials.

• Coordinate operational requests and follow up on team requirements, ensuring timely and quality execution.

• Serve as a point of contact for administrative inquiries, directing needs to the appropriate areas.

Minimum qualifications:

• Bachelor´s degree in Administration

• 2+ years of experience as an administrative assistant, virtual assistant or office admin assistant

• Knowledge of office management systems and procedures

• Working knowledge of office equipment, like printers and fax machines

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

• Excellent time management skills and the ability to prioritize work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multi-task

Preferred Qualifications

• Qualification as an Executive Administrative assistant or Secretary

• Intermediate Spanish language skills are highly desired and will be considered a strong asset for this position, especially for supporting bilingual teams or communicating with Spanish-speaking stakeholders.

Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. Our goal is to fully utilize minority, female, and disabled individuals at all levels of the workforce. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.
 

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