Administrative Assistant

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Who are we?
Costaterra Golf & Ocean Club is part of DLC – Discovery Land Company (DLC). DLC is known for developing luxury residential communities and resorts.
Costaterra is a private members only residential community in Comporta – Portugal. It combines luxury living with top-tier hospitality, offering incredible dining, a world-class golf course, spa services, outdoor pursuits, and immersive local experiences.
The Administrative Apprentice contributes to the company’s administrative and organizational operations while gaining both practical experience and theoretical knowledge in the field. This role operates under direct supervision, focusing on routine tasks and progressively learning industry-standard procedures, tools, and best practices.
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What you will do?

• Assist in the organization and maintenance of physical and digital files, ensuring easy access to information
• Assist in the scanning, copying, and printing of documents;
• Organize folders, files, and databases;
• Maintain a filing system;
• Assist with telephone and in-person customer service, directing calls and visitors;
• Fill out, update, and check documents, spreadsheets, and reports;
• Check guides and invoices;
• Assist in the preparation of regular reports;
• Maintain material inventories;
• Keep data files up to date;
• Assist in managing schedules, scheduling meetings, and organizing work;
• Support internal departments as directed by the supervisor;
• Follow internal procedures and security and confidentiality standards;
• Send and reconcile expense reports and stock control.

What are we looking for?

• Degree in Business Administration preferred but not required;
• Previous experience in office administration;
• Proficient computer skills (email, internet, spread sheets) and experienced Microsoft Office user;
• Communication and interpersonal skills;
• Ability to prioritize projects and multitask;
• Ability to work as a team member;
• Good time management skills;
• Dependability, ability to handle sensitive and extensive confidential data;
• Strong organizational and planning skills;
• Attention to detail and problem-solving skills.

What do we offer?

Work-Family Culture, Global Career Opportunities, Competitive Salarys, Development Programs, Medical Insurance, Meal Allowance, Staff Restaurant, Staff Events and Staff accommodation if you are not local.

If you have what it takes and want to build a career , this is the place for you!

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