Administrative Assistant

Be #gablesproud of where you work and become part of our team by applying for your new career with Gables TODAY! 

Job Summary:

We are seeking a highly organized and motivated Administrative Assistant to provide comprehensive support for our multi-family property operations. This role plays a vital role in ensuring the smooth day-to-day functioning of our properties, supporting both on-site staff and property owners.

Responsibilities:

• Resident Relations:
  • Answer phones and emails, responding to resident inquiries and concerns in a professional and courteous manner.
  • Process move-in/move-out procedures, including lease agreements, applications, and security deposits.
  • Prepare rent notices and manage rent collection procedures.
  • Coordinate communication between residents and on-site staff for maintenance requests and other needs.
• Property Management Support:
  • Maintain accurate and up-to-date resident and owner records in a property management software system.
  • Generate reports on occupancy rates, rent collection, and other key metrics.
  • Assist with the preparation of budgets and financial reports for property owners.
  • Coordinate with vendors and service providers for property maintenance and upkeep.
• Administrative Tasks:
  • Manage the property calendar, scheduling meetings and appointments for property staff and owners.
  • Prepare professional documents, presentations, and correspondence.
  • Manage incoming mail and distribute it to appropriate personnel.
  • Maintain an organized and efficient office environment.
• Additional Responsibilities:
  • Stay up-to-date on relevant fair housing laws and regulations.
  • Maintain a positive and professional demeanor, fostering a welcoming atmosphere for residents and owners.
  • Perform other duties as assigned by the General Manager.

Qualifications:

• Minimum 1-2 years of experience in a property management or administrative role.
• Proven proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to prioritize tasks, work independently, and meet deadlines.
• Detail-oriented and meticulous with a keen eye for accuracy.
• Positive and professional attitude with a commitment to providing exceptional customer service.
• Experience with property management software a plus.
• Familiarity with fair housing laws and regulations preferred.

An Equal Opportunity Employer - M/F/D/V.

If you're passionate about exceeding goals and providing exceptional customer service experiences, come join Gables in our mission of Taking Care!

Not ready to apply? Sign up for our job alerts to learn about future openings of interest by clicking the “my account” icon at the top of the page and selecting the job alerts option from the drop down.