Administrative Assistant

Job Details:

Job Description:

Altera North America Sales is seeking an experienced, organized and action-oriented Administrative Assistant! Successful candidates will be self-motivated, experienced, detail-oriented, and highly organized individuals with a can-do attitude, good judgment, and excellent communication skills to provide quality administrative support.

Responsibilities will include but are not limited to:

• Complex calendar management for Altera North America Sales leaders and team

• Coordination of external customer meetings, internal customer briefings, and meeting preparation

• Organize and coordinate internal meetings, quarterly events, recognition, teambuilding activities, virtual and face-to-face, across the organization

• Make extensive travel arrangements, domestic and international, and prepare expense reports

• Serving as an information resource and communication channel for policies and procedures and as a resource for business and office related software applications and tools e.g., Microsoft Office, Teams, Workday, Concur, Expenses, etc.

• Keep abreast of all organizational changes and maintain in-depth understanding of departmental and legal policies

• Perform general administrative duties such as submitting expenses, generating purchase orders and paying invoices, ordering supplies, ordering recognition gifts, generating shipping memos, etc.

• Manage assigned tasks/projects with the ability to reassess/and prioritize deadlines for upcoming commitments and responsibilities

A successful candidate will exhibit the following behavioral traits:

• Strong multitasking skills with attention to detail and strong follow-through

• Multitasking ability and a positive Can-Do attitude

• Demonstrated strong verbal/written communication skills

• Direct experience supporting executive level activities

• Is willing to be flexible to changing priorities and deadlines

• Strong analytical capability with superior attention to quality and detail

• Take the initiative and problem-solving skills

• Possesses customer service orientation and uses judgment/discretion in handling confidential information

• Effective organizational skills to improve the efficiency of administrative processes

• Able to work professionally with other Senior and Executive Admins to help facilitate timely and accurate planning needs

Salary Range

The pay range below is for Bay Area California only. Actual salary may vary based on a number of factors including job location, job-related knowledge, skills, experiences, trainings, etc. We also offer incentive opportunities that reward employees based on individual and company performance.

$72.1k - $99.1k USD

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Qualifications:

Candidate must possess the below minimum qualifications to be initially considered for this position:

• Expertise in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, SharePoint Online, MS Teams, etc.

• 5+ years of experience with executive calendar management including coordinating complex meetings internal/external attendees, and video conference room booking, etc.

• 5+ years of experience with travel itineraries, visa application, expense reporting and administrative tools such as Concur

Job Type: Regular

Shift:Shift 1 (United States of America)

Primary Location:San Jose, California, United States

Additional Locations:

Posting Statement:All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.