Administrative Assistant

Responsibilities:

• Field incoming calls and transfer to appropriate associate, answer all routine and non-routine questions, or take messages and direct to appropriate contact.
• Type and design general correspondences, memos, charts, tables, graphs, business plans, reports etc. utilizing Microsoft Office.
• Schedule and organize activities such as meetings, travel, food orders and department activities for members of the Savage location.
• Greeting visitors at the front desk and making sure they sign in and out of the visitor logbook. This also requires you to contact the associate(s) they are visiting.
• Purchasing supplies for production shop & warehouse when required.
• Stocking breakroom & conference room supplies daily.
• Managing office supply inventory and ordering as supplies as needed.
• Sort through and distribute mail for various departments daily.
• Confirm if any voicemails were received and direct them to the appropriate person via email or follow up verbally.
• Set up and run reports within Trend system when requested/as required.
• Work independently and within a team on special, nonrecurring, and ongoing projects.
• Very experienced in Microsoft Office programs, internet, high importance on skill level of Excel
• Work with production scheduler to build up work order packets with assembly drawings and labels daily.
• Other various duties to be jointly determined as required. 

Core Competencies:

• Organizational Skills: Ability to manage multiple tasks efficiently, prioritize responsibilities, and maintain a structured work environment while exhibiting the ability to manage time effectively.
• Communication Skills: Proficient in both verbal and written communications, facilitating clear and effective interactions with colleagues, customers, and stakeholders.
• Reliability: Demonstrates a high level of dependability in all aspects of the job.
• Customer Focus: Demonstrates concern for meeting internal and external customer needs in a manner that provides satisfaction for the customer. (“Customers” can be co-workers, peers or management as well as external consumers.
• Positive Outlook: Promotes and contributes to the idea of a positive prospect for the future of the company. Maintains stable performance and emotional control when faced with opposition, pressure, and/or stressful conditions. 

General Education and Experience:

• Education – High school diploma/GED required, associate’s degree preferred.
• Experience – 1-3 years of administrative support with the demonstrated ability to handle multiple projects and details simultaneously. Previous experience in self-direction, tact, diplomacy and a clear, courteous and professional manner.  Must have high level of interpersonal skills to handle sensitive and confidential situations. 
• Computer Skills – Proficient knowledge in Microsoft Suite to aide in word processing, spreadsheets, reports, databases and presentations.