Administrative Assistant

You are

• A highly organized and detail-oriented professional who thrives in a fast-paced environment.
• Comfortable managing multiple tasks and shifting priorities with a calm, solutions-focused approach.
• A clear and professional communicator, both written and verbal.
• Discreet and trustworthy, with a strong sense of confidentiality and integrity.
• Proactive and resourceful, with a willingness to learn and take initiative.

You have

• An associate’s degree or equivalent administrative experience; a bachelor’s degree is a plus.
• 5+ years of experience in an administrative or executive assistant role, preferably supporting a senior leader.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with virtual meeting platforms and basic AV setup.
• Strong organizational and time management skills.
• A collaborative mindset and the ability to work independently when needed.

You will

• Provide day-to-day administrative support to senior Marketing & Communications leaders, including calendar management, meeting coordination, and document preparation.
• Assist in compiling and formatting reports, presentations, and materials with accuracy and attention to detail.
• Coordinate travel arrangements and prepare detailed itineraries; ensure all travel documents are complete and submitted.
• Track and reconcile expense reports and assist with budget entries.
• Maintain and organize physical and electronic records and files.
• Direct incoming communications and visitors with professionalism and courtesy.
• Support meeting logistics, including room setup, agenda distribution, and note-taking.
• Assist with internal events, team meetings, and special projects as assigned.

Location:

• This is a hybrid role with 3 days a week in our Hudson Yards Office

Salary Range:

The salary range reflected above is a good faith estimate of base pay for the primary location of the position. The salary for this position ultimately will be determined based on the education, experience, knowledge, and abilities of the successful candidate. In addition to salary, this role may also be eligible for annual, sales, or other incentive compensation.

Our Promise

At Guardian, you’ll have the support and flexibility to achieve your professional and personal goals.  Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.

Inspire Well-Being

As part of Guardian’s Purpose – to inspire well-being – we are committed to offering contemporary, supportive, flexible, and inclusive benefits and resources to our colleagues. Explore our company benefits at www.guardianlife.com/careers/corporate/benefits. Benefits apply to full-time eligible employees. Interns are not eligible for most Company benefits.

Equal Employment Opportunity

Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.

Accommodations

Guardian is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Guardian also provides reasonable accommodations to qualified job applicants (and employees) to accommodate the individual's known limitations related to pregnancy, childbirth, or related medical conditions, unless doing so would create an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected].

Current Guardian Colleagues: Please apply through the internal Jobs Hub in Workday.