Administrative Assistant

A.P. Moller - Maersk
A.P. Moller – Maersk is the global leader in container shipping services. The business operates in 130 countries and employs 80,000 staff. An integrated container logistics company, Maersk aims to connect and simplify its customers’ supply chains.
Today, we have more than 180 nationalities represented in our workforce across 131 Countries and this mean, we have elevated level of responsibility to continue to build inclusive workforce that is truly representative of our customers and their customers and our vendor partners too.
The Brief
In this role, you will be the backbone of seamless operations, ensuring smooth administrative workflows and efficient expense management. Your expertise will help streamline travel coordination, vendor interactions, and employee support, enabling teams to focus on their core priorities.
You’ll take ownership of critical behind-the-scenes tasks—from managing invoices and travel logistics to maintaining organizational resources and coordinating workplace essentials. With a keen eye for detail and a proactive approach, you’ll solve challenges before they arise and keep day-to-day operations running effortlessly.
This role is perfect for someone who thrives in a dynamic environment, enjoys problem-solving, and takes pride in delivering organized, high-quality support. If you’re passionate about efficiency, collaboration, and making an impact through operational excellence, this opportunity is for you.

This position will be based in Copenhagen
What I'll be doing – your accountabilities/responsibilities?

• Expense management incl invoice handling and travel expense settlement
• Travel booking and visa handling
• Managing the calendar of the Two LT that you will be supporting.
• Maintain tasks e.g., org charts, subscriptions, SharePoint sites
• Point of contact for administrative questions and requests
• Venue booking for meetings/offsites
• Order of gifts/flowers
• Update of distribution lists
• On and off boarding of employees within the teams

Qualifications & Requirements

• Experience: 5+ years as an Executive Assistant or in a similar administrative role.
• Skills: Strong organizational, communication, and time-management abilities.
• Technical: Proficient in Microsoft Office (Outlook, Excel, PowerPoint) and expense/travel tools (e.g.,Concur).
• Detail-Oriented: High accuracy in handling expenses, invoices, and confidential data.
• Adaptable: Ability to prioritize tasks and solve problems efficiently.

#LI-SS1

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing  [email protected].