Administrative Assistant

Work Schedule

Environmental Conditions

Job Description

At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. With clinical trials conducted in 100+ countries and ongoing development of novel frameworks for clinical research through our PPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on – now and in the future.

Provides administrative support performing the day-to-day administrative functions including planning, organizing and scheduling.

Furthermore assists the department through basic site support, performing tasks related to facility services, building maintenance, engineering projects, and/or equipment maintenance as assigned.

• Performs basic facility support tasks related to one or multiple functions, such as building security issues and access system maintenance, shipping and receiving, distribution of mail to employees, furniture and equipment moves, and conference room set up.
• May perform building or equipment maintenance tasks including the completion of work orders, scheduled routine maintenance, and preventative maintenance and repairs.
• Responds to facility-related emergencies, as assigned.
• Composes, copies and distributes correspondence and memoranda, reports, documents, forms and tables as requested
• Inventories, orders and distributes office supplies
• Sorts and distributes incoming mail, correspondence and other printed material
• Sets up, coordinates and maintains correspondence files and other departmental records
• Arranges travel schedule and reservations and prepares expense reports and ensures submission in a timely fashion
• Assists in preparation of presentations by compiling and preparing materials as needed
• Coordinates details of onsite and offsite meetings and conferences including catering needs
• Cooperates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences.

Education and Experience:

• High school/secondary school graduate or professional certification
• Previous clerical or administrative experience (comparable to 0-2 years)
• Or, an equivalent combination of education, training and experience that provides the knowledge, skills and abilities to perform the job.

• Knowledge of administrative procedures and organization systems.
• Good Microsoft Office skills.
• Good communication, organizational and interpersonal skills.
• Ability to identify and set priorities and effectively perform a variety of task simultaneously.
• Ability to deal professionally with highly confidential information and matters.
• Good attention to detail and accuracy.
• Positive attitude and ability to work effectively with others at all levels of the organization.