Four Seasons Hotels and Resorts

Administrative Assistant

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Naples

In-Office

Travel • Hospitality

The Role

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

A rare gem on Florida’s Gulf Coast of Southwest Florida, Naples Beach Club, a Four Seasons Resort, is an exclusive collection of 156 luxurious beachfront private residences and a 222-room hotel all within a 125-acre walkable coastal village in the heart of Old Naples. Honoring local heritage and artfully reimagined for modern-day elegance, the resort includes residents-only facilities and amenities, a luxury spa and state-of-the-art well-being/fitness center, exquisite and diverse fine dining outlets, outdoor pursuits to include a tennis center, and an 18-hole golf course, bowling and movie theater experiences, and an exclusive private club. The first of its kind, the Naples Beach Club, a Four Seasons Resort, is paradise found.

About the role:

The administrative assistant will provide support and clerical expertise to all employees in the Pre-Opening Office. Responding to employee inquiries in an efficient, courteous and professional manner. This is a unique position that will be performing all administrative duties for all divisions of the resort during the pre-opening phases. This position will transition into a coordinator or assistant to a specific division closer to the opening date of the Resort.

What you will do:

-Perform administrative skills such as typing, copying, faxing/scanning, opening and sorting mail, managing calendars, coordinating appointments and interviews for leadership team.

-Overall organization and upkeep of the pre-opening offices. Maintaining a clean, neat and organized environment in all common spaces.

-Prepare written correspondence on behalf of the General Manager and Resort Manager for approval.

-Handle travel arrangements and reservations for managers and VIP guests.

-Maintain office and stationary supplies for the pre-opening office.

-Assist in coordinating with external vendors.

-Prepare any digital marketing/social media tasks from Commerical or P&C Divisions.

What you bring:

-High school education or equivalent experience

-Minimum one to two years of previous secretarial, hotel, and/or related experience required

-Able to maintain a high level of confidentiality and handle sensitive data and information

-Proficient in all Microsoft programs to include but not limited to: PowerPoint, Word, Excel, Outlook.

-Ability to read, write and speak English

-High level of creativity

-Exceptional organizational skills

-Attention to detail and able to multitask

-Must be able to type 50 + wpm

-High level of emotional intelligence and social EQ

-Work well under pressure, requires multitasking and being a team player

-A strategic thinker

What we offer:

Four Seasons believes in offering the best to the best when it comes to employee benefits! Here is what we are offering you:

*Lucrative salary!

*Market-leading benefits package that includes: Medical, Dental, Vision, and 401K with employer matching all starting at 30 days!

*Time off plans starting on the day of hire!

*An opportunity to be a part of a cohesive team in an inclusive work environment!

*Complimentary and discounted hotel stays around the world!

*Wellbeing and mental health initiatives and focused company!

*Embracement and promotion of diversity in our workplace!

*Complimentary employee meals and beverages!

*Tuition reimbursement!

Schedule & Hours:

40 hours a week/Flexible schedule option to be discussed. Primarily M-F.

Learn more about what it is like to work at Four Seasons-visit us:

https://www.fourseasons.com/careers/

https://www.linkedin.com/company/four-seasons-hotels-and-resorts

https://www.facebook.com/FourSeasonsJobs

https://twitter.com/FourSeasonsJobs

Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

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The Company

HQ: Toronto, Ontario

33,981 Employees

Year Founded: 1961

What We Do

Four Seasons Hotels and Resorts opened its first hotel in 1961, and since that time has been dedicated to perfecting the travel experience through continual innovation and the highest standards of hospitality. Currently operating more than 120 hotels and resorts, and more than 50 residential properties in major city centers and resort destinations in 47 countries, and with more than 50 projects under planning or development, Four Seasons consistently ranks among the world's best hotels and most prestigious brands in reader polls, traveler reviews and industry awards.

To learn more about our career opportunities, visit fourseasons.com/careers.

For more information and reservations, visit fourseasons.com.

For the latest news, visit press.fourseasons.com and follow @FourSeasonsPR on Twitter.