Administrative Assistant

About this opportunity:

Reporting to one of the Senior Field Managers at the Foster Creek SAGD facility, the administrative assistant is responsible for providing administrative assistance to the Site Operations team and onsite Enabling Functions such as preparing meeting agendas and material, scheduling meetings, and distributing email, correspondence memos and forms. This role will collaborate with Site Leaders and FCCLSR (Foster Creek, Christina Lake & Sunrise) Administrators to evaluate the current administrative workflows for efficiency and make recommendations for change.

While this vacancy is currently at Foster Creek, this posting could be used to fill vacancies at any of the three Oil Sands Operations sites (Christina Lake, Foster Creek, or Sunrise, based on business need).

Work Environment:

Foster Creek

• This is a full-time employee position working a shift of 11 hours and 25 minutes per day; 7 days on, 7 days off (Wednesday to Tuesday)

• This position is a shared role which will require effective collaboration and communication with their cross-shift, working closely to ensure seamless support for business continuity

• Foster Creek has full-service camp facilities

• Depending on your place of residence and your shift rotation, bus and/or air transportation to/from site is offered from designated departure points in select locations

• Foster Creek is serviced by flight Hubs in Calgary and Edmonton as well as bus transportation to site from La Corey, AB.

What you’ll do:

• Process, verify, reconcile and/or provide coding for Visa and expense statements and renewal, tracking, and updating ABSA certifications

• Coordinate logistics for new hires, staff moves/changes and terminations and work with other members of the team to ensure the on-boarding process runs efficiently and effectively

• Assist in the preparation of regularly scheduled reports, data compilation, and adhoc reporting

• Develop and maintain a filing system, manage various SharePoint sites, and ensure the organization chart are kept up to date

• Responsible for ordering, receipt, and distribution of office supplies, mail, personal protective equipment, and additional supplies

• Manage the booking of travel and accommodations for personnel onsite and offsite and the utilization and maintenance of fleet pool vehicles

• Prepare itineraries for visiting Cenovus Leadership Team and assist and facilitate onsite requirements for visitor tours

Who you are:

Our ideal candidate will have the following minimum requirements:

• Legally authorized to work in Canada

• Minimum of 5 years progressive administrative responsibilities, preferably within the oil and gas industry

• Business Administration diploma or equivalent considered an asset

• Valid Class 5 Drivers License

• Knowledge of office management systems and procedures

We acknowledge the value of transferrable skills and may consider equivalent combinations of experience and education should you not meet a specific requirement.

For this position you will be required to maintain a Class 5 driver's license, a satisfactory driving record, and adhere to the appropriate Company policies and guidelines. A driver's abstract will be one of the background checks requested in the pre-employment screening for the final candidate.

Note: The application deadline for this position is 11:59 PM MT June 4, 2025.

Internal candidates that are currently in a lower grade will be assessed based on their sustained job performance, how they demonstrate the expected organizational competency behaviors and values and in discussions with their current leader prior to resolving next steps.

Cenovus was ranked one of Canada’s Best Employers in 2025. We’re committed to being an employer of choice in our industry by offering a competitive total rewards package and employee programs and rewarding career development opportunities. Learn more.

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If you require accessibility assistance to complete the on-line application or otherwise apply for an open position with Cenovus, its subsidiaries and affiliates, please email [email protected]

Who we are:

We’re an integrated energy company headquartered in Calgary with oil and natural gas production operations in Canada and the Asia Pacific region, and upgrading, refining and marketing operations in Canada and the United States. We’re committed to maximizing value by sustainably developing our assets in a safe, innovative and cost-efficient manner, integrating environmental, social and governance considerations into our business plans.

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At Cenovus, we embrace diversity of thought, experience and backgrounds to help us make better business decisions, address our challenges, seize opportunities and unlock innovative solutions. We’re committed to building a diverse, equitable and inclusive workplace where people feel respected, valued and engaged. We strive for a collaborative, physically and psychologically safe environment where you can be yourself, feel a sense of belonging and thrive. For more information, including details on our inclusion and diversity targets and networks, visit Cenovus.com.

The requirements of this posting may be modified to support business needs. Title and compensation administration will be based on the skills and capabilities of the successful incumbent.

Interested in this opportunity?  Click the Apply link.

If you are a CURRENT EMPLOYEE please apply by going to our Internal Career Site