Administrative Assistant

Weber Shandwick is currently seeking experienced Administrative to provide support to agency’s account leadership. Attention to detail, ability to multi-task, promptness and responsiveness is paramount. Can-do attitude, managing multiple projects and personality’s part and parcel to the job. This person’s duties include:

• assist in expense report entry Expense/ manage GM per diems for senior staff
• Create monthly OMS reports for teams to review
• Extensive knowledge and use of Excel & Word as necessary
• Full comprehension of expense policies
• Scan audit documents into the system for auditing back up
• Ensure all receipts are coded accurately with necessary documentation in accordance with the agency and OEM. This includes reimbursable (client) and non-reimbursable   
• Assist with new job codes forms
• Assist in tracking missing time, esp at month end
• Assist with GM travel profiles
• Assist with IPG travel profiles
• Training new staff update onboarding documents
• Order supplies
• Ensure all responsible parties have signed off on required documentation
• Ensure client approval has been obtained before opening job codes

Salary range: $20.00

Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

#LI-RJ1