Responsibilities
- Executive Support:
- Provide comprehensive administrative assistance to senior executives, including calendar management, meeting coordination, and travel arrangements
- Manage and prioritize meeting requests, ensuring executives are well-prepared with necessary materials
- Collaborate with Executive Support staff to ensure seamless coordination across the leadership team
- Handle communication on behalf of executives in a clear, professional, and timely manner
- Support other stakeholders and visitors as needed, ensuring confidentiality is maintained
- Assist with project management, event planning, research, and IT support as required
- Office Management:
- Provide on-site support (generally Tuesday through Thursday, with occasional support needed on Monday and Friday)
- Help coordinate office operations and serve as a point of contact for on-site employees, candidates, vendors, and visitors
Requirements
- 3+ years of experience in administrative support
- Proven experience supporting multiple senior executives
- Excellent organizational and communication skills
- Ability to manage tasks independently, prioritize effectively, and adapt to changing demands
- Proficiency in MS Outlook, Word, Excel, and PowerPoint (Atlassian experience is a plus)
- Flexibility to work on-site Monday through Friday
- Bachelor’s degree (preferred but not required)
- Authorization to work in the U.S
Other
- Ability to lift 15 pounds and sit at a desk for extended periods
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What We Do
Founded in 2007 by two machine learning scientists, The Voleon Group is a quantitative hedge fund headquartered in Berkeley, CA. We are committed to solving large-scale financial prediction problems with statistical machine learning.
The Voleon Group combines an academic research culture with an emphasis on scalable architectures to deliver technology at the forefront of investment management. Many of our employees hold doctorates in statistics, computer science, and mathematics, among other quantitative disciplines.
Voleon's CEO holds a Ph.D. in Computer Science from Stanford and previously founded and led a successful technology startup. Our Chief Investment Officer and Head of Research is Statistics faculty at UC Berkeley, where he earned his Ph.D. Voleon prides itself on cultivating an office environment that fosters creativity, collaboration, and open thinking. We are committed to excellence in all aspects of our research and operations, while maintaining a culture of intellectual curiosity and flexibility.
The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.
