Administrative Assistant

Job ID Number

R5255

Employment Type

Full time

Worksite Flexibility

Onsite

Job Summary

As the Administrative Assistant, you will be responsible for general secretarial support, document preparation, answering phones, scheduling meetings, etc.

Job Description

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team for a contract opportunity that is fully onsite in La Porte, Texas. The ideal candidate will have excellent communication skills, the ability to prioritize work, and work well both independently and as part of a team.

What You’ll Do

• Provide administrative support to ensure efficient operation of the office

• Answer and direct phone calls, organize and assist with daily needs

• Assist with preparing reports, and presentations

• Develop and maintain a filing system

• Coordination of celebrations, holiday events, charity events

• Purchasing of site supplies

• Invoice processing and tracking (via SAP)

• Provide general support to employees and visitors

• Assist management for New Hire onboarding

• Maintain and prioritize trip report paperwork

• Coordination of FedEx and other shipping needs

• Assist in reviewing and validating trip pay sheets

• Assist with all company’s safety training

What You’ll Need

Required:

• High school diploma/GED with at least 2 years’ experience

• Strong communication skills (verbal and written)

• Working knowledge of office equipment, like printers and fax machines

• Proficiency in MS Office

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards

• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.

• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

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Reasonable Accommodation Statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to [email protected] or (888) 824 – 8111.

Equal Employment Opportunity Policy Statement

CAI is committed to equal employment opportunity. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability, or veteran status. All employment decisions are based on valid job requirements, including hiring, promotion, and compensation. Harassment and retaliation are prohibited.