Administrative Assistant

Job Description

Located in the heart of Central Ohio, Illuminate USA is transforming solar panel manufacturing from our cutting-edge facility in Pataskala. As a new standalone joint venture established by two global leaders in renewable energy, we’ve rapidly grown to over 1,500 associates and are now fully operational in our 1.1 million-square-foot factory. Our vision is to establish one of the largest solar panel manufacturing operations in the Western Hemisphere.

This is an exciting time to join Illuminate USA as we continue to grow and innovate. We’re not just building solar panels—we’re building a team of dedicated, passionate associates eager to make a real impact. If you’re looking to be part of a collaborative, people-focused, and forward-thinking workplace, we want to hear from you!

We offer competitive pay, comprehensive benefits, and continuous opportunities for career growth. Come join us on this journey to create a brighter, more sustainable future in the Columbus area.

Job Summary:

We’re looking for a reliable and detail-oriented Administrative Assistant to help support the daily operations of our dispatching team and internal staff. In this role, you’ll play a key part in keeping things running smoothly—whether it’s coordinating internal services, assisting with onboarding tasks, or helping ensure everything is organized behind the scenes. If you’re someone who enjoys supporting others, staying on top of details, and being part of a collaborative team, we’d love to hear from you!

Key Responsibilities:

• Manage shuttle commuting arrangements for dispatching staff, ensuring schedules are maintained and communicated effectively.

• Coordinate dormitory management for dispatching staff, including tracking repair requests and updating repair progress.

• Work with the JV legal team to prepare and issue invitation letters, primarily for suppliers.

• Collect reimbursement requests (e.g., overtime Uber expenses) and process them through the JV reimbursement system.

• Assist dispatching staff with bank account setup and Social Security Number (SSN) applications.

• Collaborate with relevant departments to collect, verify, and organize dispatching staff attendance information.

Qualifications:

• Prior experience in an administrative or office support role preferred.

• Strong organizational skills and attention to detail.

• Ability to manage multiple tasks and work effectively across teams.

• Familiarity with basic HR or reimbursement processes is a plus.

• Chinese bilingual proficiency (spoken and written) strongly preferred.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

• Strong communication and interpersonal skills.

At Illuminate USA, we are committed to fostering an inclusive and diverse workplace. We proudly embrace equal opportunity for all, ensuring that all qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Your unique background and experiences are valued here, as we believe they strengthen our team and drive our mission forward.

Illuminate is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.