We are located approximately 20 miles north of Boston and parking is free. We are also accessible by commuter rail on the Newburyport/Rockport line. Come and explore Endicott’s seaside locale where employees are an important part of the bustling campus community!
Please apply today if this opportunity looks like the right fit for you.
.
Job Summary
Misselwood at Endicott College is a breathtaking oceanfront estate with historic charm, offering panoramic views and serving as the premier location for world-class events in Beverly, MA. We are seeking a skilled and organized Administrative Assistant to provide essential administrative support to the Misselwood Events team.
Reporting to the Executive Director, this role plays a crucial part in ensuring the efficient operation of the department by handling various administrative tasks, coordinating schedules, and maintaining effective communication with staff and external stakeholders. The ideal candidate will be a detail-oriented professional with strong organizational and communication skills and understanding of the hospitality industry.
Nestled on the scenic coast, Misselwood Events is more than just a venue – it’s a destination where memories are made. As part of the Endicott College community, we offer a collaborative and professional environment that celebrates creativity and teamwork while delivering exceptional service.
Key Outcomes
Streamlined Administrative Processes (50%):
-
Organize and maintain departmental files, records, and documents for easy accessibility.
-
Assist with data entry, report generation, and document preparation.
-
Handle purchase order requests and invoicing in the Workday system as the primary Cost Center Manager.
-
Serve as the department Procurement cardholder, managing transactions and documentation efficiently.
-
Approve request for use of space in the Event Management System (EMS)
-
Assist with the updating of data in EMS system for benefit of department and College.
-
Serve as resource to department of EMS capabilities
Effective Communication and Support (40%):
-
Provide general administrative support, managing phone calls for the main department line and the Executive Director, emails, and office correspondence.
-
Maintain office supplies inventory and order items as necessary, ensuring a well-organized and welcoming office environment and experience for external guests.
-
Assist in maintaining and updating departmental records, databases, calendars and spreadsheets.
-
Generate routine reports and summaries as required to support effective communication within the team.
Efficient Schedule Management (10%):
-
Manage and support meeting schedules for the Executive Director of Misselwood Events and members of the Misselwood Leadership Team.
-
Coordinate departmental events and assist with logistics, contributing to effective time management for the team.
-
Flexibility to work nights and weekends as needed to support business needs.
-
Other duties as assigned.
Reliability
able to get the job done, available and engaged with the job and the team; as well as Endicott community
Organization
organizes time and resources well so that work is done efficiently and on time
Communication Skills
has clear, effective and efficient ways of communicating, both orally and in writing
Adaptability
shows a willingness to adopt new ideas approach tasks differently.
Follow Through
takes ownership of projects and sees them through fruition
Customer Service
Customer-focused with a passion for delivering exceptional service. Employee anticipates the needs and responds to queries in a timely, competent and approachable manner.
Initiative/Personal Leadership
identifies opportunities for improvement and actively contributes to solutions
Team Player
shows a willingness to collaborate and share information, knowledge and experience with team members, demonstrating professionalism and mutual support.
Knowledge/Skills/Abilities
-
High school diploma or equivalent required.
-
Minimum of three years of experience as an administrative assistant, preferably supporting a busy executive, leadership team, and/or events office.
-
Exceptional time management skills with the ability to multitask and prioritize in a fast-paced environment, without sacrificing the quality of work.
-
Strong written and verbal communication skills, with an emphasis on clear, concise, and professional written correspondence.
-
Excellent problem-solving and analytical abilities.
-
Outstanding customer service skills and a proactive approach to providing timely solutions.
-
Ability to handle sensitive and confidential information with discretion and professionalism.
-
Demonstrated ability to manage logistics, scheduling, and administrative tasks with accuracy and efficiency.
-
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite, Adobe Sign, EMS, and Heartland, with the ability to learn and adapt to new software quickly.
Effective Date of Current Version: March 2025
Similar Jobs
What We Do
Founded in 1939, Endicott College is located in Beverly, Massachusetts on 235 acres of oceanfront property. The College offers doctorate, master’s and bachelor degree programs in the professional and liberal arts. Students have come to embrace Endicott’s commitment to experiential learning, which combines theory with hands-on, career-related experience. Today, more than 2,900 traditional undergraduate students pursue degrees on the Beverly campus, and 1,200 students enroll in doctoral, graduate, and accelerated undergraduate in online, hybrid and in-person programs at Endicott College
