Administrative Assistant

Webb Wheel Products, Inc.

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

The Administrative Assistant role involves a diverse range of responsibilities, including providing clerical and administrative support, delivering excellent customer service, assisting with logistics, provide support to new hires accordingly, and supporting the facility overall.

Essential Functions

• Ensure prompt and accurate shipping of customer orders by receiving orders, assembling pick lists, preparing packing slips, bills of lading and load maps and notifying shipping carriers when orders are ready for pickup.
• Utilize MAS software to update inventory based upon production results, receipt of materials and shipment of finished goods
• Prepare daily shipping and receiving logs
• Prepare shipping requests and non-inventory bills of lading for pallet return, scrap shipment and recycling of borings, etc.
• Process receipts for MRO supplies
• Works with uniform vendor on employee uniforms.
• Works with Human Resources regarding employees record and file retention.
• Manages lockers for employees.
• Update inventory for cycle count adjustments, customer returns, rework and other corrections.
• Assists with administrative duties such as event coordination, fund raiser coordination, scheduling of vendor events and landscapers, and other employee related events per the plant manager.
• Greets office visitors in a friendly and helpful manner.
• Answers multi-line phones assuring calls are forwarded appropriately.
• Mails packages and documents, and processes incoming and outgoing mail.
• Other duties as assigned.

Position Qualifications

• Good math and computer skills
• Excellent organization and communication skills
• Detail oriented
• Ability to multitask
• Ability to work independently and as part of a team
• High level of professionalism and confidentiality

Experience

• 2-5 years of computer application knowledge
• Experience supporting multiple departments is preferred
• Proficiency in Microsoft Office Suite

The company has reviewed this job description to ensure that essential functions and basic duties have been included.  It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities.  Additional functions and requirements may be assigned by managers as deemed appropriate.

Webb Wheel Products, Inc. is an Equal Employment Opportunity employer. We do not discriminate on the basis of race, color, national origin, ancestry, creed, religion, physical disability, mental disability, medical condition as defined by applicable state law, genetic information, marital status, familiar status, sex, equal pay, gender, gender identity, gender expression, pregnancy, childbirth or related medical conditions, sexual orientation, transgender status, age, military or veteran status, or any other basis protected by applicable law.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to [email protected], and please be sure to include the title and the location of the position for which you are applying.