Administrative Assistant

Thank you for considering a career at Bon Secours!

Scheduled Weekly Hours:

40

Work Shift:

Days (United States of America)

Position is located at the Southside College of Health Sciences in Colonial Heights, VA

Job Summary

The primary function of the Administrative Assistant is to facilitate efficient and effective operations for the campus. This position provides support to the Campus Director/Dean of Academic Affairs and the Program Directors.  This role oversees, directs, and/or coordinates administrative, financial, personnel, technical assistance with employee platforms and general business operations for the campus.

• Provide support to the leadership team to include planning events, taking minutes, preparing communications and presentations as needed, and effectively communicating to internal and external stakeholders. 
• Ensure that the campus policies and procedures are maintained. Create and maintain standard operating procedures that promote efficient, effective practices and continuous quality improvement.
• Collaborate with department leaders to implement and communicate policies, practices, and procedures.
• Manage travel budget and professional development requests. 
• Demonstrates initiative, critical thinking skills, a high level of attention to detail, prompt follow through, and professionalism. Resolve problems by analyzing data, identifying possible solutions, and escalate with the leadership team when needed. 
• Take ownership of assigned tasks and manage them from start to finish. Ability to work independently and manage multiple projects simultaneously. 
• Manage accurate data for reports and communications. Prepare and maintain reports for accreditation and regulatory standards bodies to include the program accreditors, Council of Higher Education in Virginia, and the Accrediting Bureau of Health Education Schools (ABHES).
• Facilitate annual/semi-annual projects such as: 1) the annual revision of the College Catalog 2) Leadership team meeting coordinator and planning 3) Staff training and development schedule 
• Prepare written communications and/or visual presentations of project updates, findings, and recommendations to a broad range of audiences, including academic peers, leadership, and other departments.
• Create and maintain trusting relationships with diverse stakeholders. Collaborate effectively with the leadership team and academic program leaders throughout the RHEIs.  

Education/Experience

• Required Minimum Education:    High School Diploma or GED
• Preferred Education:    2 Year/ Associates Degree
• Proven experience as an assistant with a focus on quality outcomes.
• Outstanding written and verbal communication skills.  Excellent time management, organizational, and prioritization skills.  Detail-oriented and deadline driven.  Strong technology skills to include mastery of the Microsoft Office package.  Proven success in a fast-paced work environment.
• Ability to navigate the Student Information System (SIS) and Learning Management System (LMS) to run reports and gather student data.  

Bon Secours is an equal opportunity employer.

Many of our opportunities reward* your hard work with:

• Comprehensive, affordable medical, dental and vision plans
• Prescription drug coverage
• Flexible spending accounts
• Life insurance w/AD&D
• Employer contributions to retirement savings plan when eligible
• Paid time off
• Educational Assistance
• And much more

*Benefits offerings vary according to employment status.

Department:

Nursing Education - Memorial - College of Nursing

It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). Accordingly, all applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you’d like to view a copy of the affirmative action plan or policy statement for Mercy Health– Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employer, please email [email protected]. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [email protected].