About the Administrative Assistant position
We are looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You will have to ensure the efficient and smooth day-to-day operation of our office.
You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. It is also required to have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry.
Administrative Assistant responsibilities are:
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Arrange events, appointments and travels
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Manage phone calls and correspondence (including email, memos, letters, faxes and forms)
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Attend meetings and take detailed minutes
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Participate in the preparation of regularly scheduled reports
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Organize contact lists and filing systems
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Meet and support visitors
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Help clients and company representatives contact each other
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Review and update office policies and procedures
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Monitor office supplies and research new deals and suppliers
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Prepare and submit expense reports
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Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers
Administrative Assistant requirements are:
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3+ years' experience of working on an Administrative Assistant, Virtual Assistant (http://www.link...) or other relevant position
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Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines
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Good practical experience with MS Office, particularly MS Excel and MS PowerPoint
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Strong time management and problem solving skills with the ability to prioritize work
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Outstanding written and verbal communication skills, with close attention to detail
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Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative Assistant or a Secretary will be a bonus
Top Skills
What We Do
Hikinex is a company that provides scalable business support.
We specialize on supporting growing businesses. Our HIKINEX agents are found, trained, and promoted to effortlessly integrate into businesses of all sizes. in a diverse number of different industries We are passionate about our clients and strive to provide an unrivaled experience. As a result, our employees are highly trained, our services are fully scalable, and our monthly plans are commitment free. We've invest heavily into our clients, and our processes reflect our commitment to their success. Your team at HIKINEX is dedicated to your success.
Client Engagement, Recruiting Services, Sales Support, Marketing Support, & Back-office Support are mostly of the HIKINEX services
