Administrative Assistant

Posted 9 Hours Ago
Be an Early Applicant
Englewood, CO
1-3 Years Experience
Real Estate
The Role
The Administrative Assistant role involves supporting the property management team, managing office communications, maintaining records and filings, handling accounts payable/receivable, issuing purchase orders, and coordinating special events. The position requires excellent organizational and interpersonal skills, along with relevant software proficiency.
Summary Generated by Built In

Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts.
POSITION RESPONSIBILITIES
Job responsibilities include but are not limited to:

  • Answer management phones and assist with tenant needs
  • Respond to inquiries by providing routine information and or taking and delivering messages
  • Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports
  • Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc
  • Maintain inventory of office supplies and property staff directory
  • Monitor outside vendors for compliance of contracts and certificates of insurance
  • Assist with preparing and administering service agreements
  • Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
  • Responsible for accounts payable, accounts receivable and reporting
  • Organize and code invoices
  • Assist Chief Engineer with update of electrical analysis worksheet as utility invoices are received
  • Responsible for issuing Purchase Orders (POs), tracking, and assigning the POs to invoices as they are processed for payment
  • Compiling and reviewing Tenant Billings and other miscellaneous charges
  • Provide management team with aged delinquency reports and send delinquency letters
  • Competitive benefit package and pay rate commensurate with experience: $22.84 - $25.24/hour

POSITION REQUIREMENTS

  • Must have a minimum high school education. Associate’s or Bachelor’s degree preferred
  • 1-2 years previous commercial property management experience, including internships
  • Experience with MRI and Yardi software
  • Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
  • Possess professional demeanor and excellent interpersonal and customer service skills
  • Have access to reliable transportation and maintain a valid driver's license
  • Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
  • Excellent communication skills, both verbal and written
  • Ability to work independently
The Company
HQ: Denver, CO
180 Employees
Hybrid Workplace
Year Founded: 1985

What We Do

Healthpeak Properties, Inc. is a fully integrated real estate investment trust (REIT) and S&P 500 company. Healthpeak owns and develops high-quality real estate in the three private-pay healthcare asset classes of Life Science, Medical Office and CCRCs. At Healthpeak, we pair our deep understanding of the healthcare real estate market with a strong vision for long-term growth. For more information regarding Healthpeak, visit www.healthpeak.com.

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