Job Purpose: Support UACJ by providing information in response to inquiries about products and services and to handle and resolve complaints. The Administrative Assistant helps support the office needs and manufacturing facility by completing critical administrative tasks in a timely manner. Examples of possible tasks include: presenting monthly safety training, preparing materials for meetings, filing, cycle counting of inventory etc.
Qualifications:
· Education and Experience: High School Diploma or equivalent, 2 years’ experience in related field. Must have a valid driver’s license and reliable transportation.
· Knowledge: Knowledge of Microsoft Office, telephone systems and Knowledge of manufacturing processes and procedures.
· Skills/Abilities: Computer skills, including Microsoft Excel and Microsoft Word. Good written and verbal communication skills, ability to communicate and interact successfully with people.
Essential Duties and Responsibilities of the Job:
1. Maintain office and plant supply inventory and order as required
2. Cycle counting inventory
3. Presenting monthly safety trainings
4. Prepare monthly or weekly reports for management
5. Handle all receivables, pack slips, etc. by sending to corporate for payment
6. Answering phones and greeting visitors to the plant
7. Running errands for the office
8. Other duties as assigned.
Level of Authority: No direct reports
Physical Demands: Requires long periods (in excess of 4-hours) of sitting, computer and telephone use. Frequently required to lift items less than 10 lbs. in weight, and face to face conversations with employees and vendors.
Skills Required
- High school diploma or equivalent
- Two years of experience in a related field
- Valid driver's license
- Reliable transportation
- Knowledge of Microsoft Office
- Knowledge of telephone systems
- Knowledge of manufacturing processes and procedures
- Computer skills, including Microsoft Excel and Microsoft Word
- Good written and verbal communication skills
- Ability to communicate and interact successfully with people
What We Do
UACJ Automotive Whitehall Industries, Inc. specializes in producing high-quality, precision fabricated aluminum extrusions and components for the automotive industry.
