Description
Employment Status: Full-Time
FLSA Status: Non-Exempt (Hourly)
Schedule: Monday – Friday 9 am – 6pm / 40 hours per week
Some evenings and weekends.
Reports to: Business Manager
- Paid Holidays/Holy Days
- 403b Retirement
- 401 (a) Pension Plan
- Medical, Dental, Vision, Life
- Employee Assistance Program
- Short-term/Long-term Disability
Summary:
The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
Position Responsibilities:
- Answers and transfers phone calls, screening when necessary
- Maintains filing systems as assigned
- Maintains parish data base as assigned
- Maintains sacramental records
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
- Responds to and resolves administrative inquiries and questions
- Coordinates and schedules travel, meetings, and appointments
- Prepares agendas, schedules, and copies for meetings
- Maintains office supplies and coordinates maintenance of office equipment
- Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
- Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
- Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
- Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
- Performs other duties as assigned.
Requirements
Minimum Qualifications:
Education:
- High school Diploma or equivalent
- Associate’s degree preferred
Experience:
- At least four (4) years’ experience of working in an administrative role providing direct support
- Bilingual in Spanish and English
License and Credentials:
- Reliable transportation
- Valid driver license
- Valid vehicle insurance
Minimum Knowledge and Skills:
- Experience with computer software and Microsoft Office Applications;
- Must be detail oriented, organized, self-motivated, work well independently and on a team;
- Must have good written and verbal skills;
- Must have good critical thinking and problem solving skills.
This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.
The Archdiocese of San Antonio is an Equal Opportunity Employer.
Skills Required
- High school diploma or equivalent
- Associate's degree
- At least four years of experience in an administrative role providing direct support
- Bilingual proficiency in Spanish and English
- Reliable transportation
- Valid driver license
- Valid vehicle insurance
- Experience with computer software and Microsoft Office applications
- Strong written and verbal communication skills
- Detail-oriented, organized, self-motivated, and able to work independently and on a team
- Critical thinking and problem-solving skills
What We Do
The Archdiocese of San Antonio is a regional administrative body of the Catholic Church, overseeing parishes, schools, and various pastoral ministries in the San Antonio area. It provides administrative, financial, and social services to support its community and mission, including coordinating events, managing clergy assignments, and facilitating outreach programs to serve the spiritual and social needs of the faithful within its jurisdiction.
