TURN Behavioral Health Services (formerly Mental Health Systems, Inc.)

Administrative Assistant

Posted 17 Days Ago

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Vista, CA, USA

In-Office

25-26 Hourly

Entry level

Healthtech • Social Impact

The Role

Provides clerical and administrative support, including reception, call handling, filing, reports, mail, supply ordering, data entry, visitor assistance, check and cash logging, facility organization, and office equipment maintenance. The role supports program management, opens client records in an EHR, protects confidential care information, participates in meetings, and performs light errands.

Summary Generated by Built In

At TURN our mission is Improving Lives. Our organization embraces the tenets of client-centered care, and our core values People, Culture and Growth are at the forefront of everything we do. We hire exceptional individuals seeking meaningful opportunities in a purpose-driven environment. JOB SUMMARY Provide clerical support to the program. Administrative support duties and responsibilities such as reception, filing, phones, reports, ordering supplies, and sorting mail. RESPONSIBILITIES Reasonable accommodation may be made for individuals with disabilities to perform essential job functions.

Communication and clerical duties. Screen and direct calls.
Administrative support for the PM i.e., preparing communications and reports.
Use and navigate Microsoft Office software, spreadsheets, databases.
Greet and assist visitors and clients.
Log receipt of checks and/or cash, deposit in appropriate account through designated channels.
Aid in general operation of facility including organization and cleanliness, errands, office supplies inventory, ordering, and office equipment maintenance.
Open clients in EHR and enter data such as demographics.
Maintain confidentiality of client’s care.
Participate in scheduled program meetings.
Other relevant duties as assigned.

QUALIFICATIONS

High School Diploma or GED required.
Knowledge of Microsoft Office and EHR software preferred.
Cultural Competency understanding required.
Bilingual preferred.

PHYSICAL REQUIREMENTS These physical demands represent what must be met to successfully perform the essential functions of this position. As mentioned above, reasonable accommodation may be made for qualified disabilities. ☒ Seeing ☒ Hearing ☒ Speaking ☒ Stooping/Bending ☒ Working in cramped spaces ☒ Moving around facility ☒ Moving between offices/clients ☒ Driving – light errands ☐ Climbing ☒ Lifting/carrying heavy items ☐ Driving – in the course of job duties ☐ Using hands/fingers ☐ Pushing/pulling/dragging items ☒ Standing for long periods ☒ Sitting for long periods ☐ Working outside/underground OTHER DUTIES This job description isn’t a comprehensive list of activities, duties or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice. TURN is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), gender, gender expression, gender identity, sexual orientation, marital status, medical condition, military or veteran status, national origin, race, religious creed, and sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions).

Skills Required

High School Diploma or GED
Cultural competency understanding
Knowledge of Microsoft Office
Knowledge of EHR software
Bilingual ability

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The Company

HQ: San Diego, CA

742 Employees

Year Founded: 1978

What We Do

TURN Behavioral Health Services, formerly Mental Health Systems, Inc. (MHS), is a California nonprofit provider of prevention, intervention, treatment, and recovery services. Its programs address mental health and substance use disorders, supportive housing, and care for people involved in the justice system. Through more than 60 community-based programs, TURN serves individuals and families who cannot afford private services or lack access to other care, using integrated, evidence-based approaches.