Administrative Assistant

We are looking for an organized and dependable Administrative Assistant to provide front office reception and general administrative support at Cust-O-Fab. This position helps keep daily office operations running smoothly while supporting Accounting, Purchasing, Quality, and Document Control. The ideal candidate is professional, customer-focused, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Greet visitors, answer and direct phone calls, and maintain a professional and welcoming reception area.
• Perform general clerical duties, including filing, copying, mailing, and maintaining records and logs.
• Sort and distribute mail, coordinate shipments and deliveries, order office supplies, and run local errands as needed.
• Coordinate meeting arrangements, including lunches, and assist employees with video conferences.
• Support Accounting and Purchasing with invoice reconciliation, pricing discrepancies, vendor communication, and delivery tracking.
• Assist Quality and Document Control with drawings, revisions, material test reports (MTRs), inspection documentation, data books, and recordkeeping.
• Maintain visitor logs and follow established security procedures.
• Travel between Cust-O-Fab locations for meetings, training, or other business needs as required.
• Perform other duties as assigned.

• High school diploma or GED required.
• Minimum of two years of administrative experience required.
• Experience with document control and material test reports (MTRs) preferred.
• Proficiency in Microsoft Word, Excel, and Outlook required.
• Experience with Microsoft Dynamics NAV preferred.
• Strong verbal and written communication skills and a professional demeanor.
• Excellent organizational skills with the ability to prioritize tasks, multitask, and meet deadlines.
• Strong customer service skills and the ability to work independently, solve problems, and take initiative.

Working Conditions

Primarily works in a climate-controlled office environment. Must be able to sit, stand, walk, bend, stoop, push, pull, and lift up to 20 pounds. Occasional travel between Cust-O-Fab locations may be required.