Administrative Assistant

Reporting to the Senior Director of Alumnae/i Engagement, this position supports the Constituent Engagement team with additional administrative tasks supporting the larger ARD Team. Duties include supporting mail and Post Office needs, leading administrative event support for regional as well as signature programs, such as Owls Fest and Reunion Weekend, maintaining and organizing College branded materials for events, providing backup support for ARD phone lines and database needs, as well as other projects as assigned. The work of this position is front-facing and directly supports ARD colleagues' activities and relationship development with donors and volunteers.   

About the Institution: Since its founding in 1885, Bryn Mawr College has been the preeminent college for women interested in the pursuit of wisdom necessary to challenge the world's expectations. With its pioneering American Collegiate Gothic architecture and picturesque landscape, our campus is recognized as one of the most beautiful in the country. Located less than 15 miles from Philadelphia, and within 2-3 hours of New York City, Baltimore, and Washington, DC, Bryn Mawr’s location offers easy access to public transportation and endless recreation, dining, retail, and cultural activities. 

Schedule & Benefits: Bryn Mawr is committed to building and sustaining a campus community where faculty and staff can thrive. The College offers competitive salaries and excellent benefits. This full-time, non-exempt position has an anticipated schedule of 35 hours per week, year-round (1,820 hours annualized).  

Position Responsibilities:  

• Serves as a greeter and forward-facing presence to welcome guests in Helfarian   

• Supports events for ARD for programming such as Reunion, Owls Fest, New Student Send-Offs, and Presidential events  

• Runs event name tags, manages phone event registration, and coordinates logistics of mailing event supplies and materials.  

• Organizes and maintains College branded materials.  

• Supports Post Office as well as UPS needs for ARD, which can include sending flowers/gifts/or event care packages to volunteers.  

• Maintains a working knowledge of (Blackbaud) our propriety database tool, as well as GiveCampus our volunteer and giving platform, the ability to format Excel is necessary.   

• Enter events into proprietary communication and events system (Almabase) as necessary.  

• Makes appointments/maintains calendar scheduling.  

• Creates and supports meeting and event zoom links as needed.  

• Other responsibilities as assigned.  

Qualifications:   

• Three to five years of administrative experience and in-depth knowledge of accepted office procedures.  

• Understanding relevant policies in confidentiality and ethics in fundraising and information collection.   

• Ability to read and follow oral and written instructions.  

• Proficiency with computers and software, including Microsoft Office Suite, particularly Word and Excel. Database experience preferred with a penchant to learn.   

• Strong problem-solving skills. Ability to manage multiple projects and meet tight deadlines.  

• Demonstrated ability to work independent of direct supervision and to initiate necessary work procedures without specific instructions.  

• Excellent oral and written communication skills.   

• Knowledge of and interest in event support, volunteer management, and fundraising. Ability to work collaboratively with others on fundraising and engagement projects.  

• Successful completion of satisfactory background checks.  

To apply, upload your complete application package as a single PDF document. A complete application package includes: 1) cover letter; 2) resume; and 3) names/contact information for three professional references. Application review will continue until the position is filled. To initiate your application, use the APPLY button.