Administrative Assistant

What You Will Do

Provides administrative and clerical support to transportation operations by managing records, reports, correspondence, and departmental activities. Ensures accurate documentation, timely communication, and efficient office operations in support of transportation and logistics functions.

• Reconcile and verify driver pay envelopes and prepare weekly driver settlement reports.
• Monitor driver logbooks and records to ensure compliance with DOT regulations and company policies.
• Maintain driver qualification files, licenses, and compliance documentation in accordance with DOT requirements.
• Compile, prepare, and file IFTA tax reports.
• Enter customer orders and transportation data into company Point of Sale (POS) and other business systems.
• Reconcile fly ash orders and associated documentation, ensuring accuracy and completeness.
• Provide backup support to dispatch operations and assist with daily scheduling activities as needed.
• Prepare and submit expense reports for designated leaders in a timely manner.
• Answer and direct incoming phone calls, take messages, and ensure prompt communication with appropriate personnel.
• Perform data entry and maintain accurate records across company and external systems.
• Perform other duties and special projects as assigned.

Work Hours

• 7:30 AM to 4:00 PM, Monday through Friday.

Qualifications:

Education

• High School Diploma or GED required.
• Associate's degree preferred.

Experience

• 1+ years of administrative, transportation, logistics, dispatch, or office support experience preferred.
• Experience in trucking, fleet operations, transportation compliance, or related industries preferred.
• Experience with data entry, reporting, records management, and customer service preferred.

Knowledge, Skills & Abilities

• Excellent customer service and relationship-building skills.
• Strong verbal and written communication skills.
• Ability to manage multiple customer requests simultaneously.
• Strong attention to detail and data entry accuracy.
• Ability to analyze information and resolve customer concerns effectively.
• Ability to work well under pressure in a fast-paced environment.
• Proficiency in Microsoft Office Suite and department software systems.
• Strong organizational, problem-solving, and multitasking abilities.

Physical Demands

• Sitting: Frequently while performing administrative tasks, data entry, reporting, and communication duties.
• Standing: Occasionally.
• Walking: Occasionally within office and operational areas.
• Talking: Frequent communication with drivers, dispatch personnel, management, customers, vendors, and regulatory agencies.
• Hearing: Ability to receive and process detailed information through telephone and in-person conversations.
• Fingering: Frequent use of computer keyboard, calculator, telephone, and other office equipment.
• Visual Acuity: Required to review reports, transportation records, driver files, invoices, and computer screens.
• Occasionally may lift or move office materials weighing up to 10 pounds.
• Ability to make frequent, repetitive movements of the hands, fingers, and wrists.

Work Conditions

• Office environment with frequent computer, telephone, and administrative work.
• Requires accuracy and attention to detail when maintaining compliance records, driver files, settlements, reports, and transportation documentation.

Who we are:

GCC is a world-class company that produces, distributes and markets cement, ready-mixed concrete, aggregates, and innovative products related to the construction industries in Mexico and the United States. We take pride in being a market leader with a culture of innovation, high performance and safety. GCC offers a very competitive benefits program including paid time off, medical, dental, vision, short and long-term disability insurance plans, and a 401K. 

You will love working here because:

At GCC, employees are our most important resource. As a part of the GCC family, you'll be welcomed into a culture that promotes the company vision and internal career growth. Our company vision is to have our customers recognize us as a business partner that generates the most value for their construction projects. We're a sustainable growing company, a great place to work, and a solid investment for our shareholders. GCC is an enterprise with a global and sustainable approach. Our production is mainly devoted to the manufacture and sale of gray Portland cement, mortar, premixed concrete, concrete blocks, plaster, aggregates, and other construction materials. Join the family! 

An Equal Opportunity Employer

GCC does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.

We hold each other accountable to live our core values of health and safety, attitude of service, integrity, teamwork, innovation and excellence. GCC employees demonstrate these values every day. An Equal Opportunity Employer  GCC does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, genetic information or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors, including skills, abilities and experience. Please click the links to view the federal compliance posters