Title: Administrative Assistant, Full-time (35 hrs./wk)
Reports to: Business Manager
Location: St Patrick Catholic Parish | Sarasota, FL
Classification: Hourly/Non-exempt
Overview
The Administrative Assistant role is highly visible and provides a welcoming presence at the front desk by greeting and assisting visitors to the Church of St Patrick.
Job Responsibilities
- Screen and route incoming calls promptly and courteously. Answer caller questions and provide assistance when appropriate.
- Maintain parish database including new registrations, ministry interests, offertory envelopes, and change of addresses.
- Records weekly Offertory deposits in database and maintains electronic giving system.
- Sort and distribute mail, receive packages, and welcome visitors arriving for scheduled meetings. Record payments for intentions, stole fees, office offertory receipts, etc.
- Maintain sacramental records including reporting to other parishes, recording in sacramental books and computer records.
- Meet with families to discuss funeral arrangements, using planning sheet and existing procedures.
- Process sacrament requests (Anointing, Communion, Confession, Baptism and Marriage) and route calls, emails and in-person inquiries of such to the appropriate staff member.
- Prepare weekend Mass package including Prayers of the Faithful, announcements, Mass intentions and distribute as required.
- Provide general administrative support for members of the parish office staff.
- Other duties as assigned.
Preferred Qualifications
- High School Diploma or equivalent
- Minimum 2 years of office experience with similar responsibilities
- Proficient in Microsoft Office Suite and general office equipment
- High degree of flexibility to achieve objectives and meet daily demands.
- Effective listener, responsive and supportive towards parishioners, volunteers, and staff
- Must be able to clear an FBI Level II background check.
Skills Required
- High school diploma or equivalent
- Minimum 2 years of office experience with similar responsibilities
- Proficiency in Microsoft Office Suite and general office equipment
- High degree of flexibility to achieve objectives and meet daily demands
- Effective listener who is responsive and supportive toward parishioners, volunteers, and staff
- Must be able to clear an FBI Level II background check
What We Do
The Diocese of Venice in Florida is a Roman Catholic diocese established in 1984. It oversees a network of parishes, schools, and ministries across 10 Florida counties. The organization is dedicated to the mission of Jesus Christ, providing religious guidance, educational services, and charitable support to the community while managing administrative functions such as human resources, benefits, and fundraising initiatives to support its diverse population and religious goals.
