Administrative Assistant

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Job Description Summary

This position is accountable for front desk reception of guests/visitors and for routine or standard administrative tasks in support of GM and staff, departments, teams or projects with detailed instruction, guidance and direction.
NATURE AND SCOPE:
This position performs general administrative tasks and solves problems of a routine nature. Verbal and written direction is given for tasks performed in accordance with departmental procedures/priorities and company policies. Incumbent is responsible for timely and accurate completion of assigned tasks and priorities. This assignment may include working in a team-oriented environment and serving as a backup to other team members. Must have intermediate computer and administrative skills, as well as the ability to work closely and effectively with internal and external customers. This position usually reports to a designated lead, supervisor or manager.
PRINCIPAL ACCOUNTABILITIES:
Principal Accountabilities includes, but are not limited to, the following:
- Understand and perform standard administrative tasks using established methods and procedures.
- Prepare and distribute meeting minutes, reports, correspondence, charts, and presentation materials.
- Use intermediate computer skills for data entry, processing documents, purchase requisitions, maintenance requests, electronic mail and time management.
- Provide phone coordination, frond desk reception, which includes primary coverage.
- Maintain calendars for management and conference rooms, set up and schedule meetings and department events. Coordinate travel arrangements.
- Operate and maintain supplies for all office machines including copiers and fax.

- Assist others in learning to use equipment, assist with machine breakdowns/failures.

- Interface with repair/maintenance technicians.
- Set up and maintain department files, log books and order and maintain appropriate inventory of office supplies. May include some cost control.
- Receive, sort and route mail.

Desired Qualifications
- Knowledge and experience using Microsoft Office products

- Knowledge of office administration activities

- Ability to manage multiple concurrent objectives

- Accuracy and attention to detail

Summary Pay Range:

This position has a target salary range of $52,166 - $65,208. With a full salary range of $52,166.00 - $78,250.00

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. 

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*
• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
• 401(k) savings plans*
• Health Savings Account (HSA)*
• Flexible Spending Accounts (FSAs)*
• Health Lifestyle Programs*
• Employee Assistance Program*
• Voluntary Benefits and Employee Discounts*
• Career Development*
• Incentive bonus*
• Disability benefits
• Life Insurance
• Parental leave
• Adoption benefits
• Tuition Reimbursement

* These benefits also apply to part-time employees

This position requires working onsite five days a week.

Visa Sponsorship is not available for this position.

Posting Dates:

Any offer of employment is conditioned upon the successful completion of a drug screen.   

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities.  Qualified applicants of any age are encouraged to apply.

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