Pay: $20.00 / hour
Position Type: Full-Time (40 hours/week)
Schedule: Monday-Friday 7:30am-4:00pm
Summary
At Pace we transform girls’ lives through academic and counseling programs based on a gender-responsive, strength-based and trauma informed framework. Team members create a safe place for girls to learn, process, heal and begin again.
This position is responsible for providing administrative support for the Executive Director, staff, and board activities.
Qualifications and Education Requirements
Required
- High School Diploma or GED
- Minimum one year experience in an office environment
- Ability to work efficiently using personal computer, MS Word, Excel, database software, and all office equipment
- Current Florida driver’s license
Roles and Responsibilities
- Assures all visitors to the Center, in person or by phone, are greeted in a professional manner and are provide timely and courteous service. Maintains an orderly environment in work and common areas.
- Assists with planning, coordinating, and implementing special events and activities.
- Uses office business applications/software and desktop publishing software to create and publish documents exemplify a favorable public image for Pace. Assists with social media.
- Coordinates efforts to assure efficient center operations and health and safety of students, staff, and visitors by completing facility, vehicle and sanitation and other safety inspections and drills on a regular basis.
- Documents and reports needed repairs and assures completion in a timely manner.
- Maintains and safeguards inventory of supplies and equipment and orders supplies to replenish inventory as needed.
- Maintains medication log and administers medications to students are prescribed and directed
- Enters data into Pace systems.
- Processes accounts payable/receivable invoices.
- Processes all check payment reporting and reconciles and replenishes petty cash. Makes bank deposits.
- Process the National School Lunch Program paperwork (center specific).
- Coordinates preparations for fundraisers, ceremonies, or extracurricular activities; processes all incoming donations and assists with donor and volunteer recognition programs.
- Coordinates volunteer schedules and duties.
- Reads and directs incoming mail; composes and typing of routine correspondence; prepares out-going mail and correspondence, including e-mail and faxes.
- Is crossed trained and provides back up to additional administrative functions.
- Performs miscellaneous duties as assigned.
Additional Qualifications and Requirements
- Must adhere to the Pace Center for Girls Values and Guiding Principles and upholds the ethical standards of the Agency
- Follows mission, values and principles, policies, and procedures of the Pace Center for Girls
This position requires a Level II pre-employment background screening pursuant to Chapters 435, 984, 985 and 943, Florida Statutes, and the Department of Juvenile Justice policy and procedures. Additional information is available through the Care Provider Background Screening Clearinghouse Education and Awareness website: https://info.flclearinghouse.com
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- High School Diploma or GED
- At least one year of experience in an office environment
- Ability to use a personal computer, Microsoft Word, Microsoft Excel, database software, and office equipment efficiently
- Current Florida driver's license
- Level II pre-employment background screening under applicable Florida statutes and Department of Juvenile Justice policies
What We Do
Pace Center for Girls provides year-round safe and supportive academic and counseling programs to help girls understand their past and prepare for their future. Pace’s team of counselors and educators provide middle and high school academic services, counseling, life-skills training, career preparation and more, developing individualized approaches based on each girl’s unique strengths, life experiences and needs at no cost. Pace is a supportive community for girls to build healthy relationships, plan for their future and overcome trauma. Girls face challenges in public schools, the juvenile justice system and in accessing mental health care. For girls who require additional support or have experienced trauma, finding the best path forward in these systems can be overwhelming. Pace believes All girls, regardless of their story, deserve support on the road to becoming strong, compassionate and successful women. and when properly supported, all girls have the power to achieve their own vision of success, which leads to positive outcomes for themselves, their families and communities.
