Administrative assistants ensure smooth office operations by supporting managers, teams, and departments. Their responsibilities range from routine clerical tasks to more complex coordination duties depending on the organization’s size and industry.
Key Duties and Responsibilities
- Manage calendars, schedule meetings, and coordinate conference rooms.
- Answer phones, greet visitors, and handle incoming/outgoing mail.
- Draft, proofread, and send professional correspondence (emails, memos, reports)
- Prepare meeting agendas, take minutes, and distribute follow‑up actions.
- Maintain filing systems, databases, and office records.
- Assist with travel arrangements and itinerary preparation.
- Support document preparation, formatting, and presentation materials.
- Restock office supplies and coordinate with vendors as needed.
Skills and Qualifications
- Proficiency with word processing and spreadsheet software.
- Strong communication and writing skills.
- Organizational and time‑management abilities.
- High school diploma minimum; associate or bachelor’s degree increasingly preferred.
- CAP (Certified Administrative Professional) certification is beneficial
Experience Requirements
- Entry‑level: 0–2 years
- Mid‑level: 3–5 years
- Senior: 6+ years, often supporting executives.
Administrative assistants remain essential for ensuring efficient operations and supporting organizational productivity.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.
Skills Required
- Proficiency with word processing software
- Proficiency with spreadsheet software
- Strong communication and writing skills
- Organizational and time-management abilities
- High school diploma
- Associate or bachelor's degree
- CAP Certified Administrative Professional certification
What We Do
PACS trains and hires healthcare leaders, and provides a wide array of back-office support services to healthcare facilities, reducing administrative burdens so local leadership and care teams can focus more of their efforts on the care, well-being, and quality of life of their patients. The PACS team consists of 300+ professionals who provide accounting, finance, human resources, payroll, accounts receivable and payable, legal, risk management, information technology and other business advice and support from its headquarters in Farmington, UT, and satellite offices across the United States. PACS provides back-office administrative support to 321 independently-operated healthcare facilities in 17 states.
