When you work at Cypress Village, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life!
Cypress Village is recruiting for a hospitality focused Administrative Assistant to join our team!
GENERAL SUMMARY:
The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
PRINCIPLE DUTIES:
1. Answers and transfers phone calls, screening when necessary. Provides back-up support to receptionist area when needed.
2. Welcomes and directs residents, employees and visitors to the department. Properly tracks and logs visitors with screening requirements.
3. Maintains filing system as assigned.
4. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
5. Drafts communication for department manager and distributes accordingly.
6. Responds to and resolves administrative inquiries and questions.
7. Coordinates and schedules travel, meetings, and appointments for managers and supervisors.
8. Prepares agenda and schedules for meetings.
9. Records and distributes minutes or other records for meetings.
10. Maintains office supplies and coordinates maintenance of office equipment.
11. Coordinates and plans events for the department while working with other key personnel in other departments (i.e. Marketing, Dining Services, etc.).
12. Performs other duties as assigned.
QUALIFICATIONS:
Associate’s Degree preferred. Proven ability with computer and communication skills. Must
have knowledge of Microsoft Office Suite products. Minimum two years’ experience in an office
or other professional environment as an administrative worker.
PHYSICAL REQUIREMENTS/WORKING CONDITIONS:
Position requires sitting for prolonged periods of the time working on a computer. Must be able
to lift and carry 25 pounds.
https://info.flclearinghouse.com
EEO Employer
Skills Required
- Minimum two years of experience in an office or other professional environment as an administrative worker
- Knowledge of Microsoft Office Suite products
- Proven computer skills
- Proven communication skills
- Associate's degree
- Ability to sit for prolonged periods while working on a computer
- Ability to lift and carry 25 pounds
What We Do
Residences at Vantage Point is a nonprofit Life Plan retirement community for adults age 60 and older. It offers independent living, assisted living, memory support, and comprehensive nursing care, with wellness and health care integrated into community life. Residents can choose between an all-inclusive LifeCare Plan and a fee-for-service arrangement. The community emphasizes inclusiveness and a lifestyle designed around multiple dimensions of wellness.
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