Job brief
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
What does an Administrative Assistant do?
Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements and skills
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Skills Required
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, including printers and fax machines
- Proficiency in Microsoft Office, especially Excel and PowerPoint
- Excellent time management and prioritization skills
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills and ability to multitask
- High school degree
- Additional qualification as an Administrative Assistant or Secretary
What We Do
Established in 1995, Five Star CCTV has emerged as a leading innovator in security solutions, renowned for unparalleled customer satisfaction. Our extensive selection encompasses premium security cameras, NVRs, and accessories tailored to diverse requirements. Backed by advanced AI technology and unwavering customer support, we deliver steadfast protection for residences, businesses, and beyond. Opt for Five Star CCTV for superior security solutions.
Why Work With Us
After years of dedicated effort, we've crafted the ideal solutions to enhance security and comfort in your home and office. Presenting three product lines showcasing mature technology, we bring peace of mind right to your doorstep.
