Behind every great company is a culture created by the professionals who work there. It’s what has earned Baird & Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we’ve stayed true to the belief that when you give people the support they need, amazing things happen. That’s why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.
Job SummaryWe are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Downers Grove office.
*This is a full time, in-office position with expected hours M-F 9:00am-5:00pm.
Essential Duties And Responsibilities:(other duties may be assigned)
- Compile property transaction files for all listings and contracts and verify information.
- Technologically savvy
- Create and manage office advertising utilizing ad templates
- Listing maintenance, create paperless listing files, process listing agreements
- Process sales, closings and earnest money
- Answer phones
- Administrative support services
- Document management
- Distribute and prepare incoming and outgoing mail
- General office support functions including greeting customers and maintaining office appearance.
- Process buyer rep agreements
- Data entry
- Tasks assigned by Broker Manager & Sales Support Manager
- Able to assist Managing Broker with social media content and posting.
Requirements
- Strong communication skills (verbal & written)
- Ability to multi-task & prioritize
- Strong computer skills - including Google platform and Microsoft Office
- Ability to perform accurate data entry
- Team player but can work independently
- Professional appearance
- Proactive
- Real estate knowledge is a plus
- High School Diploma or equivalent required.
- Minimum 1 year Administrative Assistant experience.
- Previous Real Estate administrative experience desired.
$40,000-$45,000
Benefits
Medical, dental, vision, PTO, VTO
Skills Required
- High School Diploma or equivalent
- Minimum 1 year of Administrative Assistant experience
- Strong verbal and written communication skills
- Ability to multitask and prioritize
- Strong computer skills, including Google platform and Microsoft Office
- Accurate data entry skills
- Ability to work independently and as part of a team
- Professional appearance
- Proactive work style
- Previous real estate administrative experience
Baird & Warner Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Baird & Warner and has not been reviewed or approved by Baird & Warner.
-
Healthcare Strength — Employee benefits include medical, dental, and vision coverage alongside health-focused protections such as life and disability insurance.
-
Retirement Support — Employees are offered a 401(k) retirement savings plan to support long-term financial security.
-
Wellbeing & Lifestyle Benefits — Work-life support includes flexible arrangements (telecommuting, flexible hours, part-time options) and lifestyle perks like gym membership discounts and an employee assistance program.
Baird & Warner Insights
What We Do
Established in 1855, Baird & Warner is Illinois’ largest family-owned independent real estate services company. The Baird & Warner brand has been synonymous with experience, innovation, and integrity for more than 160 years. Steve Baird, the firm’s fifth-generation owner, has been consistently recognized among the industry’s most influential leaders. Baird & Warner was named a Top Workplace in Chicagoland by the Chicago Tribune in 2018, making that the seventh consecutive year. With nearly 2,900 associates in 30 offices and comprehensive mortgage, title, and relocation services, Baird & Warner ranks among the nation’s top real estate firms.
