In-person Local Administrative Coordinator for HortScience | Bartlett Consulting | Berkeley, CA
HortScience | Bartlett Consulting is seeking a Full-Time Administrative Coordinator to support the daily operations of our Berkeley office. We are looking for an organized, reliable, and self-motivated professional with strong administrative, bookkeeping, and customer service skills.
As part of a small consulting team, you will play a key role in office administration, financial support, client coordination, and project tracking while working closely with the H|BC Manager and consulting staff.
Benefits$28.00 - $30.00 per hour, based on education, experience, and skills.
We offer competitive compensation, as well as:
- A safety-first culture and professional workplace
- Advancement opportunities - we promote from within
- Medical, dental, vision, life, and disability insurance
- 401k retirement plan
- Paid time off and holidays
- Bonus program
Work Schedule
- Monday through Friday
- 8:00 AM to 5:00 PM
- Full-time, in-office position located in Berkeley, CA
Key Responsibilities
- Manage daily office operations, phones, visitors, mail, filing, and supplies
- Maintain client and employee records
- Process accounts receivable and accounts payable
- Generate invoices, track payments, and assist with collections
- Support payroll, expense reporting, and timesheet tracking
- Prepare monthly financial reports and budget tracking
- Maintain client and project files
- Assist with contracts, W-9s, and Certificates of Insurance (COIs)
- Package and ship project samples as needed
- Coordinate with vendors and service providers
Education and experience
- High school diploma is required; B.S. or A.A. degree highly preferred.
- A minimum of one year’s work experience in office/administrative/bookkeeper setting.
Computer skills
- Strong computer skills: able to create and manage electronic files, communications, and maintain records electronically.
- Experience with QuickBooks Online preferred
- Stronge knowledge of Microsoft 365, SharePoint, and Teams as form of internal communications
Personal and physical requirements
- Excellent verbal and written communication skills; able to communicate effectively with clients and staff.
- Ability to work independently, maintain confidentiality, and manage multiple priorities
- Strong sense of customer service and cooperative approach to client interaction.
- Good organizational skills: able to manage time, meet deadlines, keep records and documents organized.
- Intelligent, reliable, self-motivated.
- Work and interact with people with integrity and honesty.
- Be able to maintain confidential information.
The F. A. Bartlett Tree Expert Company is an Equal Opportunity and E-Verify Employer.
Location : NameBerkeley Location : State/ProvinceCA CategoryAdministrative/Customer Service Latest Post Date: englishcareers8/27/2026 TypeRegular Full-Time
Skills Required
- High school diploma
- At least one year of experience in an office, administrative, or bookkeeping setting
- Strong computer skills, including electronic file and record management
- Strong knowledge of Microsoft 365, SharePoint, and Microsoft Teams
- Excellent verbal and written communication skills
- Ability to work independently, maintain confidentiality, and manage multiple priorities
- Strong customer service and client interaction skills
- Good organizational skills and ability to meet deadlines
- Associate or bachelor's degree
- Experience with QuickBooks Online
What We Do
Bartlett Tree Experts is a fourth-generation, family-owned scientific tree and shrub care company founded in 1907. It provides preventive tree care for residential and commercial customers, helping maintain healthy, beautiful trees through expert arboriculture, research, diagnosis, and sustainable practices. Its worldwide office network, laboratories, scientists, and arborists support environmentally sound products and personalized service for clients across diverse communities worldwide.
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