Pay: $26.00/hr
The pay listed is the hourly range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.
Schedule: Mon-Fri 8am-5pm
Location: Cupertino, CA
Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management
ResponsibilitiesEssential functions
- Calendar management, including planning and coordinating team schedules, supporting event preparations, and follow-up tasks
- Data entry and documentation of service logs, compliance records, and inventory tracking
- Proficiency in Google Sheets and Excel is required
- Ensure Principal calendar adherence, including tracking and inputting time
- Assist in developing and rolling out new procedures related to operations
- Manage task systems, update client meeting agendas, and schedule follow-ups
- Collaborate with janitorial and events teams for seasonal and special events
- Adapt to changes and ensure tasks are completed thoroughly
- Field incoming calls, route appropriately, and take detailed messages
- Support onboarding and training for team members
- Assist with business development and marketing initiatives
- Manage inventory of pest control supplies, place orders, and complete expense reports
- Support various projects for the events and operations teams
- Manage the receptionist email inbox, forward emails, and respond to general inquiries
- Maintain organization of shared folders and documentation
- Keep the company directory updated and accessible
- Handle incoming and outgoing mail, including preparing shipping paperwork
Requirements
- Basic computer skills including word processing, spreadsheets and presentation software, as well as databases and customer database systems
- Ability to use the internet for research navigating basic office equipment and protocols experience
- Comprehensive knowledge of Administrative Assistance
- Ability to communicate verbally and in writing effectively throughout all levels of the company
- Proven experience working in a fast-paced environment while providing superior service levels
Qualifications
- Capacity to multitask while able to see tasks to completion.
- The ideal candidate has strong people skills and is customer service oriented.
- Prior administrative experience is preferred but not required.
- Ability to work in a fast-paced environment.
- Self-motivated, organized and detail oriented.
- Computer skills: Google sheets, Excel, Microsoft Office Suite: Outlook, Word, etc.
- Good verbal and written communication skills.
- Works well in a team environment.
- Approachable yet professional.
- Punctual and dependable.
- High School diploma required.
- Bilingual English & Spanish (But not required)
Military and veteran friendly employer, veterans and candidates with military experience encouraged to apply
MOS Army: 51L; MOS AF: 3E131; MOS USCG: 1701; MOS USN: 3E1X1; MOS USSF: H190; MOS USMC: 1161
About UsSkills Required
- High school diploma
- Proficiency with Google Sheets and Microsoft Excel
- Basic computer skills, including word processing, spreadsheets, presentation software, databases, and customer database systems
- Effective verbal and written communication skills
- Ability to multitask and complete tasks thoroughly
- Ability to work in a fast-paced environment
- Self-motivated, organized, and detail-oriented
- Ability to work well in a team environment
- Punctuality and dependability
- Prior administrative experience
- Bilingual English and Spanish
ABM Industries Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about ABM Industries and has not been reviewed or approved by ABM Industries.
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Healthcare Strength — Health coverage includes medical, dental, and vision, with some options described as strong (including no‑deductible choices) and added features to support condition management alongside expanded wellness benefits. Programs such as an Employee Assistance Program and FSA/HSA options further support physical and mental wellbeing.
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Retirement Support — A 401(k) savings plan with company match and immediate vesting supports long‑term savings. Complementary protections like life, AD&D, and disability insurance bolster financial security.
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Wellbeing & Lifestyle Benefits — Perks such as paid holidays, vacation and sick/bereavement time, commuter benefits, and discount programs are part of the offering. An emergency relief fund for financial hardship provides additional practical support for eligible employees.
ABM Industries Insights
What We Do
Commercial Cleaning Service That Shines There’s more to janitorial services than a mop hitting the floor. Environmental concerns and new technologies have taken commercial cleaning service to a new level. ABM Janitorial Services combines today’s technology with more than 100 years of innovative experience. That means we can offer you a full range of solutions based on your individual needs – at one site or for multiple locations nationwide. Our uniformed, trained workers use our private label cleaning products and the best equipment for doing the job right. Quality work is reinforced through inspections, detailed record keeping, and exception reporting. Choose ABM for your janitorial services today.
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