The Administrative Assistant is responsible for providing administrative support. This role is responsible for assisting in the day-to-day operations of the lab. Duties will include, document handling, scheduling, invoicing, and other various administrative duties.
* This position will be remote and will be working part-time. ( Hours will flucuate)
* This role is required to reside in the Northeast.
MAJOR RESPONSIBILITIES/ACTIVITIES:
- Entering timesheets into the payroll system, accounts payable, client invoicing, etc.
- Provide administrative assistant support to multiple managers.
- Provide client support through email and telephone communication.
- Preparation of documents in Word/PowerPoint/Excel/PDF as required.
- Maintain and update client files
- Assist in record retrieval.
- Scanning/e-mail/filing, etc. as required.
- Strong communication skills for correspondence.
- Must exhibit strong professionalism within the working environment.
- Keep confidentiality on all matters. (Violation of confidentiality can be cause for dismissal).
MINIMUM REQUIREMENTS:
- High School Diploma minimum.
- 3 or more years of experience in an Administrative Assistant position or similar.
- Ability to perform tasks requiring knowledge of; payroll, expenses, purchase orders, payables, month-end reports, travel reconciliation, vehicle database, and general administrative duties.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
- Ability to demonstrate professional competency and work well with others.
- Ability to listen effectively, communicate clearly, and keep others informed of necessary information.
- Well organized and able to use time effectively.
- Ability to act independently and take initiative with work assignments.
- Knowledgeable with Microsoft Office and general office machines.
- General mathematical knowledge is required.
- Ability to function independently or under direct supervision.
- IFS & Dayforce experience perferred
ESSENTIAL PHYSICAL FUNCTIONS:
- Frequent lifting up to 30 lbs.
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
MISTRAS Group, Inc. is committed to equal employment opportunity. Employment decisions including initial hiring and all matters involving the terms and conditions of employment will be made without regard to any protected class under applicable law. If hired, the employment relationship is “At-Will,” which means that employment can be terminated at any time, and for any reason, at the option of either the Company or the employee. Please direct questions about these policies to a MISTRAS Group, Inc. Human Resources representative.
By submitting & signing , I hereby understand and agree to the terms and conditions of employment as outlined above. I certify that the responses and information provided in this application (including any other supporting documentation such as a cover letter, resume, or transcript) are true and accurate to the best of my knowledge. I understand that misrepresenting or omitting information requested is cause for dismissal at any time, without notice. I hereby give the Company permission to contact schools, previous employers (unless otherwise indicated), references, and others disclosed in my application.
Note to Applicants:
Smoking is prohibited in all indoor areas of the Company. Employees may use designated smoking areas (if established) in accordance with applicable state and local law.
Rhode Island Applicants: The Company is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island, and is therefore covered by the state’s workers’ compensation law.
Initial (if applicable): Massachusetts Applicants: I understand that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Initial (if applicable): Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAPH OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.
Mistras Group, Inc. is an Equal Opportunity Employer/Veterans/Disabled:
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- High school diploma
- Three or more years of experience as an Administrative Assistant or in a similar role
- Knowledge of payroll, expenses, purchase orders, accounts payable, month-end reports, travel reconciliation, vehicle databases, and general administrative duties
- Professional communication and collaboration skills
- Strong organization and time-management skills
- Ability to work independently and take initiative
- Knowledge of Microsoft Office and general office machines
- General mathematical knowledge
- IFS and Dayforce experience
- Ability to frequently lift up to 30 pounds
- Residence in the Northeast
What We Do
MISTRAS Group, Inc. (NYSE: MG) is a global leader in technology-enabled industrial asset integrity solutions, serving critical industries including oil & gas, aerospace & defense, power & utilities, manufacturing, and civil infrastructure. The company provides a diversified portfolio of products and services, ranging from advanced non-destructive testing and pipeline inspections to real-time condition monitoring, maintenance planning, and specialized engineering, powered by a proprietary management software suite that centralizes integrity data for predictive analytics and benchmark analysis. With a long-standing track record of innovation and deep industry expertise, MISTRAS helps clients reduce risk, extend asset life, and optimize operational performance.
